Administrative Assistant

Overview:

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line. 

 

Responsibilities:

GENERAL OFFICE CLERK / RECEPTION / SECRETARY
REPORTS TO: DIRECTOR OF NURSING
POSITION QUALIFICATIONS:
High school graduate or equivalent
Knowledge of and willingness to learn basic office procedures and use of equipment
Willing to learn basic skills required for specific duties
DUTUES:
Maintain confidentiality regarding all agency records
Maintain office filing systems, Files all documents appropriately
Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate
person/department
Responsible for keeping copies of all documents stocked
Responsible for preparing new admission packets and new employee application packets
Prepare new client charts, i.e. print and label
Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents
to office staff and RN supervisor
Gathers, collates and distributes incoming mail as needed
Organizes files and supplies
Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies
General housekeeping duties as requested
Copy, print and track caregiver in-services for the year
Address and send birthday cards and sympathy cards monthly for care givers and clients
Greet everyone that comes in the door politely with professionalism
Break down, file and audit discharged clients charts
Assist HR with needs as necessary (ex. Assist new employee applicant with application process)
Bag and maintain stock of gloves for caregivers
Other duties as assigned by the Director of nursing/Administrator

Qualifications:

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required