Our client, a local non-profit, is seeking an Administrative Assistant to perform a variety of administrative and technical office duties. This position will interact with management, vendors, community representatives, and staff to coordinate and communicate work.
DUTIES AND RESPONSIBILITIES:
Work closely with the management team to ensure the safety of their employees, consumers, and security of their assets
Acts as a liaison between various departments and the management team
Assist with soliciting bids and quotes from vendors and monitor process
Assist with coordinating special projects as directed
Monitor and maintain all building systems as assigned
Assist in obtaining pricing and/or vendors for purchases and ensure proper receiving and processing of documents and invoices
Assist with uniform orders for all departments
Maintain databases for internal record keeping (staff safety training, CPR/First Aid, N95 fitting, etc.)
Prepare monthly revenue reports
Prepare a variety of correspondence; proofread materials to assure accuracy and completeness.
Maintain customer databases, mailing lists, and contracts
Develop new and improved systems and procedures as a result of new policies or directives; assist with implementation and training
Research, analyze and prepare information on a variety of topics for dissemination to various departments
Available to work various events after normal business hours
Work toward and maintain organization strategic goals and objectives
Other duties as assigned
REQUIREMENTS:
2+ years experience in an Administrative position
Highly proficient in Word, Outlook, and Excel
Experience in Power Point and Canva programs is a plus
Ability to work effectively with all levels of employees and external contacts
Must be well organized and detail oriented, with ability to prioritize work assignments and meet deadlines under pressure
Excellent interpersonal, verbal and written communication skills
Ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Ability to anticipate needs, work independently and proactively
Basic accounting knowledge
First Aid and CPR certification a plus
Full-time
Pay = $22/hr