Administrative Assistant

MACOM designs and manufactures semiconductor products forData Center, Telecommunication and Industrial and Defense applications.Headquartered in Lowell, Massachusetts, MACOM has design centers and salesoffices throughout North America, Europe and Asia. MACOM is certified to theISO9001 international quality standard and ISO14001 environmental managementstandard.

MACOM has more than 75 years of application expertise withmultiple design centers, Si, GaAs and InP fabrication, manufacturing, assemblyand test, and operational facilities throughout North America, Europe, andAsia. Click here to view our facilities. In addition, MACOM offers foundryservices that represent a key core competency within our business.

MACOM sells and distributes products globally via a saleschannel comprised of a direct field sales force, authorized salesrepresentatives and leading industry distributors. Our sales team is trainedacross all of our products to give our customers insights into our entireportfolio.

Office Services Assistant
The Office Services Assistant performs a wide variety ofclerical and office administrative duties, which includes providing a highlevel of customer service and support. This position will be responsible forhandling mail, answering phones, filing, word processing and operating officeequipment. The Office Services Assistant will perform other duties, includingordering supplies and backing up the receptionist.

Summary of Duties and Responsibilities

• Planning, procurement & sourcing engineering supplies
• Assist in processing express and overnight courier packs
• Shipping & Receiving engineering materials
• Inventory, order, organize and distribute office supplies
• Operate and maintain office equipment as needed
• Provide and track facility work order request
• Administrative office project tracking
• Create, maintain, and enter information into databases
• Responsible for keeping break areas, lunchroom, copy areas, and conference rooms neat & orderly
• Responsible for cubicle maintenance, set-up, and breakdown
• Manage janitorial crew and/or subcontractors
• Prepare offices and workstations for new hires
• Backup the Receptionist, greet visitors, handle incoming calls and other communications
• Responsible for coordinating furniture moves in the office and lab areas
• Responsible for set-up and clean-up after large meetings.
• Must work independently and communicate with all levels of management
• Work with landlord or building manager to address unforeseen issues.
• Other duties as assigned.

• Associate's degree in business administration, secretarial science, communications, or equivalent preferred
• Strong communication, interpersonal, and organizational skills
• Must demonstrate excellent customer service to internal and external customers
• Excellent computer skills including a mastery of tools such as Microsoft Word, Excel, PowerPoint, and Paint as well as Zoom collaboration tools.
• Additional computer skills such as Photoshop, SAP, Adobe Acrobat Professional, Airtable, and AI tools such as ChatGPT are a huge plus.
• Unparalleled interpersonal and organizational skills
• Skilled at prioritization and multi-tasking, with the ability to work in a fast-paced setting and manage assignments from multiple managers with tight and competing deadlines
• Basic understanding of engineering vocabulary and jargon a plus.
• Fluent in spoken and written English
• Due to ITAR regulations, only candidates who are U.S. Persons (U.S. citizens, U.S. nationals, lawful permanent residents, or individuals granted asylum or refugee status) will be considered for this position.