Administrative Assistant

• Pulling Data from various website and downloading data 
• Updating monthly Google sheets for all customer accounts 
• Transferring data to customer’s account 
• Transferring accounts from dealer to customer 
• Assist with cancellations of customer accounts 
• Assist with assigning devices to accounts 
• Monitor incoming emails and answer or forward as required 
• Complete special projects as needed for Sales Reps and management 
• Assist the dealerships directly with any call-in or email-in needs 
• Retrieve and prepare daily or bi-weekly detailed finance numbers, and forward to dealerships 
• Fill supply orders for dealerships and/or service reps 
• Assist with cancellations for dealers 
• Assist with setting up Dealership users in Vendor Portals 
• Supply orders and supply room management; ordering office supplies and vendor supplies for dealerships such as contracts 
• Check in and log all remittances received in business log and remittance report 
• Assist with answering phones and transfer to the appropriate staff member 
• Take and distribute accurate messages 
• Greet public and clients and direct them to the correct staff member 
• Receive, sort and distribute incoming mail 
• Monitor incoming emails and answer or forward as required 
• Prepare outgoing mail for distribution 
• Fax, scan and copy documents 
• Maintain office filing 
• Data entry 
• Monitor and maintain office supplies 
• Ensure office equipment is properly maintained and serviced 
• Perform work related errands as requested 
• Keep office area clean and tidy 

Education and Experience: 

• High School Diploma or equivalent 
• Business college training an advantage 
• Previous office experience may be requested but this can also be entry level position 
• Competent computer skills including MS Office 
• Internet skills including use of e-mails, group messaging and data collection 

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At [Company Name] we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.” 

Diversity, Equity, & Inclusion at Spectrum Automotive Holdings Corp.:  

Spectrum affirms that inequality is detrimental to our employees, our customers, and the communities we serve.  Our goal is to impact lasting change through our actions.  Together, we unite for equality and equity.  Spectrum is committed to equal opportunity regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age marital status, or protected veteran status and will not discriminate against anyone on the basis of disability.  Our human capital is the most valuable asset we have.  The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.  We support an inclusive workplace where employees excel based on personal merit, qualifications, ability, and job performance.