Administrative Assistant - Nurse

Job

Title:

School

Administrative

Assistant

Position

Code:

Classified

Job

Classification:

Exempt

Supervisor:

School

Administrator/Director

Pay

Grade:

8H

Days

per

Year:

190

Days

Position

Overview:

The

School

Administrative

Assistant

provides

administrative

support

in-person

to

the

School

Administrator(s).

Duties

include

handling

telephone

calls

and

receiving

and

directing

visitors.

The

School

Administrative

Assistant

serves

as

a

liaison

to

other

departments,

staff,

parents,

and

the

community.

The

Administrative

Assistant

will

also

communicate,

at

the

direction

of

leadership,

work

instruction

and

guidance

to

staff

at

various

levels.

The

work

performed

by

individuals

in

this

job

is

confidential.

The

School

Administrative

Assistant

provides

support

to

school

administration

by

maintaining

accurate

records

of

accounting

transactions,

ensuring

that

financial

activities

comply

with

district

policies

and

procedures,

applying

principles

of

accounting

to

analyze

financial

information,

and

preparing

reports

for

school

administration

and

other

stakeholders

as

required.

Essential

Job

Functions:

Provides

administrative

support

to

the

Administrator(s)

of

the

school

Schedules

meetings

and

interviews

as

requested

Develops

short-term

and

long-term

goals

that

support

the

philosophy

and

policies

of

the

Superintendent

Performs

various

routine

clerical

duties,

utilizing

standard

office

equipment,

to

include:

screening

incoming

calls;

taking

and

transmitting

messages;

maintaining

calendars;

scheduling

meetings;

keyboarding

information

into

databases;

making

photocopies;

performing

data

entry;

faxing

documents;

typing;

and

word

processing

Processes,

receives,

sorts,

and

distributes

a

variety

of

correspondence,

deliveries,

and

mail

Responds

to

requests

for

information

from

the

staff

and

administrators;

answers

routine

questions;

directs

visitors

to

appropriate

locations

Applies

principles

of

accounting

to

analyze

financial

information

and

prepares

reports

for

district

administration

and

other

stakeholders

as

required

Assists

employees

with

payroll/attendance

questions

and

issues

Files

and

scans

documents

alphabetically,

numerically,

or

by

other

prescribed

methods

Prepares,

reviews,

and/or

processes

a

variety

of

routine

correspondence,

reports,

logs,

information,

paperwork,

invoices,

forms,

agreements,

flyers,

brochures,

invitations,

and/or

other

related

information

Keys

information

into

applicable

spreadsheets

and/or

databases

Tracks

invoices

Monitors

and

restocks

office

supplies

and

materials

Provides

support

to

district

administration

by

maintaining

accurate

records

of

accounting

transactions,

ensuring

that

financial

activities

comply

with

district

policies

and

procedures

Verifies,

allocates,

and

posts

details

of

business

transactions

as

well

as

maintains

and

monitors

school

budgets,

payroll,

and

purchases

Prepares

purchase

requisitions

ensuring

compliance

with

purchasing

policies

and

procedures

Reconciles

and

balances

general

fund

accounts

to

ensure

compliance

Executes

and

oversees

multiple

budgets

Compiles

reports

and

records

to

display

relevant

statistics

such

as

cash

receipts

and

expenditures,

accounts

payable

and

receivable,

and

other

items

pertinent

to

operation

of

business

Maintains

receipt

books;

ensures

receipts

are

written

properly;

balances

receipt

books

at

the

end

of

each

semester

Prepares

files

and

receipt

books

for

audit

Positions

in

this

classification

may

perform

all

or

some

of

the

responsibilities

above

and

other

duties

as

assigned

Required

Skills/Abilities:

Excellent

verbal

and

written

communication

skills

Excellent

interpersonal

and

customer

service

skills

Excellent

organizational

skills

and

attention

to

detail

Proficient

computer

skills

Skilled

in

MS-Office

applications

such

as

Word,

Publisher,

Excel

and

MS-Access;

creating

queries,

and

importing

information

from

an

enterprise

database

system

Ability

to

use

the

Internet

Basic

filing

and

recording

keeping

skills

Excellent

time

management

skills

with

a

proven

ability

to

meet

deadlines

Excellent

problem

solving

skills

Ability

to

organize

meetings

and

District

events

Ability

to

work

in

a

collaborative

environment

and

to

respect

and

value

the

dignity

of

all

Ability

to

work

well

under

pressure

and

meet

tight

deadlines

Ability

to

function

well

in

a

medium-paced

environment

Knowledge

of

board

policies

Proficient

in

Adobe

InDesign

and

Adobe

Acrobat.

Education

and

Experience:

High

School

diploma

or

GED

required

Associate's

or

Bachelor's

degree

in

related

field

preferred

3

years

experience

in

a

high

level

administrative

assistant

position

preferred

Working

Conditions:

Dexterity

of

hands

and

fingers

to

operate

standard

office

equipment

to

type

letters,

reports,

and

other

materials;

bending,

hearing

to

answer

telephone;

speaking

to

exchange

information;

and

sitting

and

operating

a

keyboard

to

enter

data

into

a

computer

for

extended

periods

of

time

Physical

demands

include

lifting

up

to

15

pounds

at

waist

height,

sitting,

standing,

walking,

bending

at

the

waist,

pushing,

stooping,

kneeling,

twisting,

turning,

reaching,

and

stretching

Minimum

to

moderate

stress

level

Environmental

Conditions:

Indoor

office

and

school

environment

Temperature

• normal

climate

Americans

with

Disabilities

Act

Compliance:

The

Lancaster

County

School

District

is

an

equal

opportunity

employer

and

does

not

discriminate

on

the

basis

of

race,

color,

religion,

sex,

gender,

ethnicity,

national

origin,

place

of

birth,

age,

ancestry,

disability,

pregnancy

and

childbirth,

familial

or

marital

status,

gender

identity

or

expression,

sexual

orientation

or

any

other

basis

prohibited

by

law.

ADA:

The

employer

will

make

reasonable

accommodations

in

compliance

with

the

Americans

with

Disabilities

Act

of

1990.

Disclaimer

The

preceding

job

description

has

been

designed

to

indicate

the

general

nature

and

level

of

work

performed

by

employees

within

this

classification.

It

is

not

designed

to

contain

or

be

interpreted

as

a

comprehensive

inventory

of

all

duties,

responsibilities,

and

qualifications

required

of

employees

assigned

to

this

job.