Sign upLog in

Administrative Assistant

MRA Recruiting Services

Oak Creek, WI

Apply
JOB DETAILS
JOB TYPE
Full-time
LOCATION
Oak Creek, WI
POSTED
11 days ago
Zenar Corporation 
Administrative Assistant
Oak Creek, WI
Summary
Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations.  The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities.  This role is essential for ensuring the smooth operation of our office and supporting our team effectively.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.
 
  • Manage the administration of new job folders in electronic format including all programs and applications.
  • Assist with new customer set-up (W-9, COI, tax exemption if applicable).
  • Assist with generating customer invoices, accounts receivable and accounts payable.
  • Assist with new vendor set-up.
  • Prepare, monitor and manage purchase orders.
  • Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material.
  • Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software.
 

Required Skills/Abilities:

 
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office (Word, Excel, Outlook)
  • Excellent verbal and written communication skills.
  • Critical thinking and complex problem-solving required.
  • Excellent interpersonal and customer service skills.
  • Ability to work independently and collaboratively within a team.
  • Ability to develop cooperative working relationships with others, maintaining them over time.
  • Ability to communicate effectively.  Ability to effectively communicate with service team, customers, vendors, and other employees within the organization.
  • Ability to prepare correspondence, reports, memos, etc. 

Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily.

Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred.  At least three years of administrative experience required.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds. 


 

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

Powered by JazzHR

About the Company

M

MRA Recruiting Services

HR Recruiting Services

"The Right Fit. Right Hire. Right Now."

 

HR Recruiting is a diverse national employment firm provider of HR solutions and a leading provider of direct-hire, permanent and contract placements.

We take pride in the quality of service we provide to our clients and job seekers.  Building personal relationships with them, providing valuable advice, making sure we are responsive to their needs, being helpful and staying proactive.

We invite you to learn more about our practices to identify services that will help improve your company's performance in our "Employers Section" and let us know how we can assist you.

For our job seekers , please  go to our "Job Seekers" page and tell us about your interest and visit our "Career Page" to review our opened positions and apply.

​

 

COMPANY SIZE
1 to 9 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.hrrecruitingservices.com/

Resume Resources

Free Resume TemplatesFree Resume Builder