Administrative Assistant

Administrative Assistant
Sacramento, CA
$24.00 - $32.00 per hour
Full Time | On site

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support daily office and operational functions in a fast paced environment. This role is responsible for keeping administrative processes running smoothly while supporting internal teams with coordination, communication, logistics, and office management.

The ideal candidate is detail oriented, dependable, resourceful, and able to manage multiple priorities with professionalism and strong follow through.

Key Responsibilities
Office Operations
• Greet visitors and manage incoming calls professionally
• Maintain a clean, organized, and fully stocked office environment
• Coordinate incoming and outgoing mail, shipping, and office logistics

Document & Data Management
• Prepare, organize, and maintain files and documentation
• Perform accurate data entry, recordkeeping, and reporting
• Maintain organized digital and physical filing systems

Scheduling & Communication
• Coordinate calendars, meetings, and travel arrangements
• Draft and send internal and external communications
• Support communication between departments, vendors, and partners

IT & Equipment Coordination
• Coordinate workstation setup for new hires
• Assist with phones, computers, and office equipment coordination
• Liaise with IT support and maintain equipment tracking records

Inventory & Supply Management
• Order and maintain office supplies, PPE, and company materials
• Track inventory levels and coordinate distribution as needed

Events & Logistics
• Assist with company events, meetings, and travel logistics
• Coordinate vendors, timelines, and event details
• Track invoices, deposits, and administrative documentation

Training & Records Support
• Maintain employee training records and documentation
• Track missing records and assist with audits or compliance needs

Marketing & Administrative Support
• Assist with updating company materials and organizing photos/files
• Support special projects and additional administrative tasks as assigned

Facility & Team Support
• Coordinate office maintenance and vendor services
• Support employee engagement initiatives and office culture activities

Qualifications
• High school diploma required
• Previous administrative or office support experience preferred
• Proficiency in Microsoft Office Suite
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and work independently

Key Expectations
• Timely and accurate completion of work
• Strong accountability and professionalism
• Organized systems and attention to detail
• Positive, team oriented approach to supporting operations