We are seeking a detail-oriented and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative assistance to management and staff. The ideal candidate will possess excellent communication, multitasking, and organizational skills.
Key Responsibilities
Answer and direct phone calls, emails, and correspondence
Schedule meetings, appointments, and maintain calendars
Organize office files, records, and documents
Maintain office supplies inventory and place orders when needed
Assist with data entry, reports, and document preparation
Coordinate office activities and administrative procedures
Greet visitors and provide general support to clients and staff
Handle incoming and outgoing mail and deliveries
Support HR or accounting tasks when required
Maintain the confidentiality of company information
Qualifications
High school diploma or equivalent; associate's or bachelor's degree preferred
Previous administrative or office support experience preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to multitask and work independently
Skills
Communication skills
Attention to detail
Problem-solving
Customer service
Time management
Team collaboration
Work Environment
Remote
Full-time or part-time opportunities available
Average Duties May Include
Managing schedules
Coordinating office operations
Preparing reports
Assisting management
Supporting customers or clients
| Location | New York |