Accounting Software, Administrative Skills, Billing, Business Administration, Calendar Management, Communication Skills, Customer Support/Service, Data Analysis, Data Collection, Detail Oriented, Executive Assistant Skills , Genetics, Interpersonal Skills, Mail Processing, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Purchase Orders, Reporting Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
Administrative Assistant - Office of President
Salary
$50,000.00 Annually
Location
DSU Main Campus, 1200 N Dupont Highway, Dover
Job Type
Professional
Job Number
2025-00433
Division
Office of University President
Department
Presidents Office
Opening Date
06/30/2026
General Description of the Position
Provide administrative support to the Special Assistant to the President. The Administrative Assistant will provide smooth, efficient daily support for the Office of the President. This role requires professionalism, absolute discretion
and confidentiality, and the ability to effectively engage with faculty, staff, students, and external stakeholders.
Essential Functions & Required Knowledge, Skills and Abilities
The following are the functions essential to performing this job:
- Provide professional verbal and written communication with internal and external constituents
- Manage calendars, schedule appointments, and coordinate meetings
- Arrange travel as needed
- Respond to inquiries via phone, email, and in person
- Process incoming correspondence and route appropriately
- Maintain organized electronic and paper filing systems
- Develop tracking systems and conduct follow-ups to ensure timely resolution of matters
- Prepare reports (monthly, quarterly, annual) and routine correspondence
- Process invoices, requisitions, purchase orders, and manage office supplies
- Collect and analyze data as assigned
- Support University events and initiatives
- Assist in improving office procedures
- Perform other related duties as assigned
Required Knowledge, Skills, and Abilities
The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:
- Must exhibit excellent customer service and interpersonal skills
- Knowledge of executive office protocols and general office procedures
- Must possess strong multitasking, organizational, and communication skills - both verbal and written
- Knowledge of grammar, punctuation, spelling, and composition
- Intermediate to advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint; Access preferred)
- Ability to interpret and apply policies and procedures
- High attention to detail and ability to work effectively under pressure
- Ability to maintain confidentiality and exercise sound judgment
Qualification Standards
- Education, training, and/or experience equivalent to a Bachelor's degree. Associate or Bachelor's degree in Business Administration or related subject a plus.
- A minimum of 3 years previous work experience supporting C-suite level executives
- One or more years of successful experience in managing, analyzing, and reporting using Microsoft Excel, Microsoft Word, Access, and PowerPoint. One or more years of successful experience in Delaware state accounting system (DFMS) and/or Banner Software a plus.
Performance Standards & EEO Statement
The criteria for evaluation in this position include, but are not limited to, the following:
- Demonstrate knowledge of the DSU Fundamentals.
- Completion and quality of work according to established guidelines and timelines.
- Reliable attendance, punctuality, and work results.
EEO Statement
Delaware State University is an Equal Opportunity Employer. The University does not discriminate on the basis of gender, race, religion, age, national origin, color, marital status, sexual orientation, citizenship or disability, veteran or military status, gender identity or genetic information. Auxiliary aids and services are available upon request to individuals with disabilities. The University is committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.
Equal opportunity employer/program and "auxiliary aids and services are available upon request to individuals with disabilities.
This position is not eligible for benefits.
Employer Delaware State University
Address 1200 N. Dupont HWY
Dover, Delaware, 19901
Phone (302) 857-6261
Website https://www.desu.edu/about/administration/human-resources