Administrative Assistant (On-site)

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide excellent customer service. The ideal candidate will be able to manage multiple priorities, work in a fast-paced environment, and maintain strong attention to detail while handling administrative and clerical responsibilities.

• Provide reception desk coverage and assist visitors and customers
• Answer customer questions and correspond via phone and email
• Schedule appointments and maintain calendars
• Process incoming and outgoing mail
• Perform data entry and maintain accurate records
• Handle scanning, faxing, emailing, and document management duties
• Maintain both physical and electronic filing systems
• Handle physical folders, including lifting and placing files in cabinets
• Process applications and review documents for completeness
• Support virtual services using Zoom, Microsoft Teams, and other platforms
• Assist with administrative tasks and special projects as assigned

Qualifications

• Experience using Microsoft Outlook, Teams, Word, Excel, and Forms
• Experience using Zoom, Microsoft Teams, and other virtual meeting platforms
• Strong organizational and multitasking skills
• Ability to prioritize duties and meet required deadlines
• Strong attention to detail and accuracy
• Ability to learn agency-specific computer systems and programs, including ACCES-VR systems
• Excellent communication and customer service skills
• Previous administrative or office support experience preferred

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 65 Albany Ave Suite E. Kingston NY 12401 
Duration: approximately 6 months
Apply by deadline: 5/21/2026
Shift Days/Times: M-F 8:30 AM- 5 PM

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.