Administrative Skills, Billing, Calendar Management, Communication Skills, County Ordinances, Detail Oriented, Event Management, Expense Reports, High School Diploma, Inventory Management, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reporting Skills, State Laws and Regulations, Travel Planning, Writing Skills
Position Overview
Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's team in Irvine, California. The ideal candidate will possess strong organizational skills and a keen attention to detail, providing essential support to ensure smooth operations within the office environment.
Responsibilities
- Manage and organize office files, documents, and records, ensuring all are up-to-date and easily accessible.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Assist with the preparation of reports, presentations, and correspondence as needed.
- Handle incoming calls and emails, directing inquiries to the appropriate departments or individuals.
- Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
- Provide support for special projects and events, including planning and coordination.
- Assist in the preparation and processing of expense reports and invoices.
- Ensure a clean and organized office environment by managing day-to-day administrative tasks.
Qualifications
- High school diploma or equivalent; additional qualifications as an Administrative Assistant.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively within a team environment.
- Must have recent work experiene as an Administrative Assitant.
- Manufacturing is a plus.
Required Work Hours
Monday to Friday, during first shift hours.
Benefits
The position offers competitive pay ranging from $28 to $30 per hour, based on experience and qualifications.
Additional Details
For those interested in joining a dynamic team and contributing to the success of the organization, please apply directly to this job posting for consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services