Job Title: School Site Administrative Assistant
Reports To/Supervisor: Site Operations Manager
Classification: Full Time, Year Round, Non-exempt, Classified
Number of Working Days: 230
Work Calendar: 12 Month Hourly - 230 (+ 15 Holidays)
Salary/Pay Rate: AA Pay Scale (SEE BELOW)
About Us: California Montessori Project (CMP) is a successful public charter school network based in the greater Sacramento area with an exceptional TK-8 Montessori program that is tuition-free and open to all students. The network serves over 3,000 students on seven campuses. CMP is authorized through, and maintains strong relationships with four school districts: Elk Grove Unified School District, Sacramento City Unified School District, San Juan Unified School District and Buckeye Union School District.
CMP teachers are supported in pursuing dual-certification, holding a Montessori certification from an AMS-accredited training center and a California state credential. The CMP Leadership Team, including the Governing Board, Directors, Principals, and Deans, provide stability and focused guidance to the organization. CMP’s commitment to equity and student success is anchored in the frameworks of Multi-Tiered System of Supports (MTSS) and Positive Behavioral Interventions and Supports (PBIS), which build sustainable systems and promote whole-child development.
CMP Mission: The Mission of the California Montessori Project is to provide a quality, tuition-free, TK-8, Montessori education that challenges our students to reach their full potential.
Summary/Objective
The Administrative Assistant supports campus operational systems, front office operations, student support services, and administrative functions by assisting the Site Operations Coordinator and campus leadership team.
This role serves as a key operational support position responsible for maintaining organized, responsive, student-centered campus operational systems and ensuring effective implementation of daily administrative and operational procedures.
The Administrative Assistant provides lead operational support in the areas of student health systems, front office operations, attendance systems, operational communication, records management, and campus operational coordination while supporting organizational operational expectations and campus implementation needs.
Essential Functions
Front Desk Operations & Visitor Management - Serve as the primary front desk contact for students, families, visitors, volunteers, vendors, and community members.
- Maintain a welcoming, professional, and responsive front office environment that supports positive school and family engagement.
- Manage campus visitor access systems, including Raptor visitor management procedures, visitor check-in/check-out processes, and campus access protocols.
- Support implementation of campus visitor, volunteer, and operational safety procedures in alignment with organizational expectations.
- Coordinate communication with families, guests, volunteers, vendors, and campus visitors regarding campus procedures, operational questions, and front office support needs.
- Receive and distribute deliveries, packages, mail, and operational materials.
- Monitor front office activity and support organized, safe, and efficient campus access procedures throughout the school day.
- Support operational communication and customer service efforts that promote positive family and community experiences.
Student Health & Student Support Operations
- Serve as the lead support for medication administration documentation, student health plan filing, and student illness communication processes.
- Support implementation of campus health procedures, operational safeguards, and documentation requirements related to student health services.
- Maintain organized and accurate medication records, health documentation systems, and required student health files.
- Coordinate communication with families regarding student illness, medication procedures, and student health needs as directed.
- Support implementation of safe, organized, and student-centered campus operational environments.
Safety, Compliance & Operational Coordination
- Support implementation of campus safety procedures, emergency protocols, drills, crisis response systems, and operational safeguards.
- Assist with operational follow-through related to risk management systems, safety documentation, and organizational operational procedures.
- Support implementation and tracking of Vector compliance training systems and required operational documentation.
- Coordinate operational communication and follow-through related to campus operational procedures and organizational expectations.
- Maintain awareness of campus operational priorities, implementation needs, and organizational timelines.
Technology & Operational Systems Support
- Provide support for instructional technology systems, software implementation, and non-administrative technology provisioning.
- Support Chromebook inventory management, tracking systems, and replacement coordination.
- Coordinate operational follow-through related to new or replacement hardware requests.
- Assist with copier support needs and vendor communication related to campus operational equipment.
- Support implementation of campus operational systems, organizational tools, and workflow procedures.
Operational Communication & Organizational Support
- Support operational communication systems, implementation efforts, and campus coordination activities.
- Assist with maintaining organized operational documentation, templates, communication resources, and implementation materials.
- Coordinate operational follow-through related to campus operational requests, timelines, and organizational procedures.
- Support campus operational logistics related to events, field trips, enrichment activities, and organizational initiatives.
- Collaborate with campus leadership and Network Operations to support effective campus operational implementation.
Competencies
- Front office operations and customer service
- Student health systems and documentation
- Operational organization and workflow support
- Communication and organizational alignment
- Attendance and records management
- Technology and operational systems support
- Attention to detail and operational accountability
- Cross-functional collaboration
- Problem-solving and operational follow-through
- Student-centered operational support
- Time management and multitasking
- Professional communication and confidentiality
Supervisory Responsibilities ( if applicable) Work Environment - This role operates primarily in a campus office environment with frequent interaction with students, families, staff, campus leadership, and operational departments.
- The role may involve frequent interruptions, competing priorities, and coordination of multiple operational activities simultaneously.
- Collaboration: Regular interaction and collaboration with other office members, campus staff, admin, family, students and visitors
Physical Demands
- Dexterity of hands and fingers to operate standard office equipment and technology systems.
- Frequent sitting, standing, walking, reaching, bending, and lifting of light materials and supplies.
- Ability to move throughout campus environments and support campus operational needs as required.
Safety Measures
- Safety Protocols: Following established safety protocols and guidelines to ensure the physical and emotional well-being of all students.
- Proper Techniques: Utilizing appropriate techniques for assisting students with physical disabilities or behavioral challenges to prevent injury to both students and staff.
- Health Considerations: Adhering to health and hygiene standards and being mindful of any allergies or medical conditions that students may have.
Travel Requirements
Required Education and Experience
- Prior experience in a school environment
- Prior administrative/clerical experience
Compensation and Benefits
- Time Off: Sick leave, paid holidays, vacation (as applicable by position),
- Retirement: 403(b) and 457 retirement plans through CalSTRS Pension2 according to California state law, California Education code and CMP policy.
- Medical, Dental, and Vision Insurance for Full Time Positions: Comprehensive coverage for you and your eligible dependents.
- Childcare Support: Access to free before and after care through Club M for employees with students enrolled at a CMP campus (subject to availability; application fees apply).
- Flexible Spending Accounts (FSA): Options for health care and dependent care.
- Employee Assistance Program (EAP): Confidential support for personal or work-related challenges.
- Mental Health Support: Access to Nivati, a mental health platform offering counseling, coaching, and wellness tools.
AAP/EEO Statement: It is the policy of California Montessori Project to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law. This policy applies to all employment practices including recruitment, hiring, compensation, promotion, training, and termination.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Placement for this position will be on the Administrative Assistant column, per the guidelines below: Site Support Staff Scale allows for: - 1 step for every year of full time, full year, equivalent experience, max of 8 years.
- Full Time shall be identified as assignments at .75 FTE and above.
Steps | Administrative Assistant | Club M Site Coordinator | 1 | $19.50 | $23.00 | 2 | $20.00 | $23.65 | 3 | $20.50 | $24.30 | 4 | $21.00 | $24.95 | 5 | $21.50 | $25.60 | 6 | $22.00 | $26.25 | 7 | $22.50 | $26.90 | 8 | $23.00 | $27.55 | 9 | $23.50 | $28.20 | 10 | $24.00 | $28.85 | 11 | $24.50 | $29.50 | 12 | $25.00 | $30.15 | 13 | $25.50 | $30.80 | 14 | $26.00 | $31.45 | 15 | $26.50 | $32.10 |
Note: After 15 years of service, scale increases by $0.25 per year.
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