Administrative Assistant, Orthopaedics

Fiscal Year 2025-2026 Position Title Administrative Assistant, Orthopaedics Posting Category Staff Department Orthopaedics Posting Number U250091 Posting Link https://www.ubjobs.buffalo.edu/postings/59769 Employer UB Foundation Activities Appointment Term Position Type

Posting Detail Information

Position Summary

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Job duties will include, but are not limited to:

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in MedHub.
• Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
• Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
• Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assumes other responsibilities as requested.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

• High School Diploma or equivalent

Preferred Qualifications

• Administrative support in an academic environment
• Experience in healthcare a plus

Physical Demands Salary Range $40,000 \u2013 $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus Erie County Medical Center Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification

Contact Information

Contact's Name Melissa Tuck Contact's Pronouns Contact's Title Human Resources Manager Contact's Email mtuck@buffalo.edu Contact's Phone 716-906-5905

Posting Dates

Posted 10/30/2025 Deadline for Applicants Open Until Filled Date to be filled

References

Number of References Required 3 Reference Cutoff Date Instructions to Applicant