Administrative Assistant

Job Type

Full-time

Description

Position Summary

While working as an Administrative Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. Theperson in this position assists with performing all operational duties of their supervisor and offering administrative support.

Essential Duties and Responsibilities

• Serving as a liaison between the executive and employees, vendors, and clients
• Maintain the executives online social presence as it relates to business activities
• Prepare visually pleasing presentation materials for the executive's use in meetings, town halls, etc.
• Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
• Making travel arrangements on an as needed basis for all employees conducting business travel
• Maintaining the CEO's calendar and informing the CEO of upcoming meetings and events
• Running personal and business-related errands for the CEO
• Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
• Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
• Scanning all receipts to deliver to the accounting department for the completion of reconciliations
• Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
• Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
• Setting up and breaking down conference rooms for meetings
• Regular, reliable, and punctual attendance
• Other duties as assigned

• Work on job assignments in other departments as instructed.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree is preferred but 3-5 years of experience or training in the business industry is necessary. Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.

• Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
• Must be highly skilled in Microsoft Office suite and Outlook for email.

• Ability to write effective correspondence to customers and coworkers
• Ability to pass a background check
• Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
• Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills

• Strong attention to detail
• Excellent communication skills
• Positive attitude
• Committed to company mission and values
• Flexible and willing to adapt to change

• While performing the duties of this job, one is regularly required to sit at a desk and answer phones and work on computer desktops. Regular standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and /or move up to 25 pounds.
• While performing the duties of this job, the associate is regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.