Administrative Assistant

About the Role:

The Administrative Assistant plays a key role in keeping our engineering projects running smoothly by supporting proposal development, organizing project documentation, and coordinating communication across teams. In this role, you'll help prepare client ready materials, track project progress, manage schedules and logistics, and ensure information flows efficiently between technical staff, managers, and clients. If you enjoy being the organizational backbone of a fast paced, collaborative environment, this position puts you at the center of delivering high quality engineering solutions.

About TAI:

TAI brings together engineering, construction, systems integration, on-site services, and technical services - combining proven execution with trusted expertise to support clients across the entire project lifecycle. Team members at TAI are capable, well-rounded, flexible, and optimistic. We have found that the best employees are the ones who recognize the importance of what they do and the ones who let that guide them in the actions they take. More than any skill, we seek people who make decisions that support the common good. We work for our clients, and we work for one another.

Here's a glimpse into your day to day:

• Support the proposal development process by coordinating inputs, assembling documentation, tracking deadlines, and ensuring materials are organized and complete for submission by technical and business development teams.
• Prepare letters, reports, and correspondence from draft to client-ready
• Assist managers with project status updates, expense reports, and monthly accounting tasks
• File project documents, track tasks, and maintain accurate records in project management systems
• Coordinate meetings, events, and travel logistics, including agenda creation and follow-up
• Prepare and assemble plans, reports, and packages for internal and external use
• Communicate effectively with internal teams and clients to support timely project delivery

You'll be a perfect fit if you have:

• High School Diploma or equivalent is required; Associates degree is a plus.
• Minimum of 3 years of office administrative experience, preferably within engineering, construction, or technical services business.
• Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook, etc.)
• Proficient in SharePoint & Teams
• Knowledge of utilizing a CRM; HubSpot experience is a plus
• Preferred knowledge utilizing an ERP; Sage Intacct experience is a plus
• A proactive, solutions-oriented mindset with the ability to prioritize and multitask effectively
• Commitment to professionalism and discretion when handling confidential information
• Excellent verbal and written communication skills
• Must be organized and pay strong attention to detail.

Compensation and Benefits:

• Pay: $25-35 Hourly (depending on experience)
• Annual Profit Sharing Bonus (variable)
• PTO and Paid Holidays
• Health Benefits: Employee through family level coverage for medical, dental, and vision insurances. Company funded life and long-term disability insurances. Short Term Disability, FSA, HSA, EAP, and supplemental life insurances (employee - family) are also available!
• 401(k)with employer match

Other Offerings:

• The opportunity to make a real impact on a variety of industry-leading projects.
• The ability to balance your work and family activities.
• Flexible work schedule
• Work in a dynamic and collaborative environment that values creativity and innovation.
• A chance to learn and grow alongside some of the brightest minds in engineering.
• Professional Development, Tuition Reimbursement, and Association Membership Reimbursements.

Discover what makes TAI a top-20 manufacturing partner, according to Engineering News-Record (ENR), and one of the top-50 fastest-growing private companies in the Baltimore Business Journal. Learn more about us at www.taiengineering.com.