Administrative Assistant, Paducah, KY

Clark Distributing Company is currently recruiting for an Administrative Assistant to be based in the Paducah, KY location. Clark Distributing Company is a part of the Clark Group of Companies and is a multi-state beer and Coca Cola distributor operating in Alabama, Indiana, Kentucky, Mississippi, Georgia, and Tennessee.

The Administrative Assistant provides important administrative and compliance-based support. This role is an independent contributor and will not have any supervisory responsibilities.

Successful candidates for this role will possess the following qualifications, experiences, and abilities:

• Completing HR and Safety based administrative duties such as maintaining employee databases, completing employment verifications, and assisting with department communications.
• Coordinating recruiting efforts including posting jobs online, assisting with coordination of interviews, and assisting with orientation of new hires.
• Assisting with compliance initiatives including FMCSA driver qualification files, incident claim recordkeeping, and Safety Meeting tracking.
• Assisting employees with basic Human Resources and Safety requests, including understanding employee questions, routing questions to the right department and level of authority, and ensuring that all communication loops are closed.
• Invoice processing 
• Order entry 
• All other reasonable duties as assigned by supervisor.

Qualified applicants will possess the following skillset:

• Human Resources experience
• Order entry and invoicing experience
• Demonstrated exceptional knowledge of computer-based systems such as Microsoft Office, ERP systems, and cloud-based technologies.
• Strong analytical, interpersonal, organizational, and communication skills.
• Excellent task completion skills.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Travel

No routine travel is expected for this position. Occasional travel to overnight meetings may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.