Administrative Assistant

This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

Functions

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Work independently and within a team on special non-recurring and ongoing projects exercising diplomacy and tact.
• Perform clerical work to include scheduling appointments, tracking visit statuses, controlling and accounting for all visitors on site and typing routine correspondence.
• Answer by telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Make copies of correspondence and other printed material.
• Use standard office equipment such as computers, phones, photocopiers, fax machines, and file cabinets.
• Maintain appropriate levels and monitor office supplies, equipment and other materials.
• Conduct research, collect and distribute information/documents.
• May handle Company proprietary data.
• Perform other duties as assigned.

In support of Craft 24A- Mechanics:

Duties will include completion of daily force reports. Submit daily work assignments for the craft. Order / receive parts, Fill out requisitions. Maintain equipment deficiency list. Log services, maintain hours for service. Submit fuel logs/ order fuel and other supplies. Must have computer skills.

Supervisory Responsibilities: 

This position has no supervisory responsibilities.

Qualifications

Education/Experience: Three or more years’ experience of providing administrative support at a high level required. An equivalent combination of education and experience may be considered.

Required

• Requires strong knowledge of standard office administrative practices and procedures.
• Intermediate level Microsoft Word, Excel, PowerPoint and Outlook required.
• Ability to read and interpret documents such as safety rules, company policies/procedures and governmental regulations.
• Effective written and verbal communication skills required.
• Ability to apply common sense understanding to carry out written and verbal instructions.
• Ability to multi-task and work in a fast-paced environment and have attention to detail.

Working Conditions

This position is considered OFFICE WORK which is characterized as follows. 

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the workplace
• Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.