Neumann University is currently seeking a qualified applicant for the part-time position of Administrative Assistant within the university's Mission & Ministry area.
Duties & Responsibilities:
- Provide comprehensive administrative, logistical, and program support to advance the Catholic and Franciscan mission of Neumann University.
- Provide primary administrative support to the Vice President for Mission and Ministry and ministry staff.
- Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials and minutes.
- Maintain organized digital and physical filing systems, records, and databases.
- Process purchase orders, expense reports, reimbursements, and budget tracking in accordance with university policies.
- Manage office supplies, equipment, name badges, and vendor relationships.
- Reserve spaces, arrange technology, order materials, and coordinate hospitality needs.
- Maintain annual calendars of ministry programs and events.
- Serve as the first point of contact for visitors, phone inquiries, and email communications.
- Support Student Affairs with occasional ordering.
- Schedule daily Mass intentions.
- Handle sensitive information with discretion and maintain confidentiality.
- Represent the Mission and Ministry Unit with hospitality, respect, and cultural sensitivity.
Qualifications:
- Associate degree preferred
- Prior experience in an education or business office setting
- Proficiency in technological applications, computers, and word processing software including the Microsoft Office Suite applications and social media platforms
- Effective oral and written communication skills
- Ability to plan, organize, attend to details, take initiative, and work independently to complete tasks
- Ability to prioritize and multi-task in a busy work environment with frequent distractions.
- Ability to maintain a hospitable and professional office environment
- Ability to handle and communicate confidential information
- Willingness to adjust work schedule when needed
- Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University.
Benefits Include:
- Health Insurance (Medical/Vision/Dental) Option
- 403(b) Retirement Plans with Potential Employer Contribution
- Vacation/Sick/Personal Time
- 14 University Holidays
- Life, Short-Term Disability, & Long-Term Disability Insurances
- Potential Tuition Benefits
Review of applications will begin immediately and continue until the position is filled.
Apply Now
EOE M/F/D/V