Administrative Assistant Part Time

Title: Administrative Assistant
Location: Durham, NC
Shift: Mon, Thursday, Friday 8am - 4:30 pm
Part time

As an Administrative Assistant you will be responsible for a wide variety of tasks within the General Services Department and have the opportunity to display critical thinking skills to expand their career in Smart Manufacturing. The successful candidate should be self-motivated and adaptable both in tasks and personality.

Duties and Responsibilities:

• Manage the flow of products and supplies for various functions including breakrooms, conference rooms, office and janitorial supplies, etc.
• Manage invoice payments and procurement process, assisting staff as needed.
• Receive all the supply orders, including unpacking and inspecting shipments of order for damage and recording shortages.
• Move received supply orders from receiving to long term storage, office storage areas, breakrooms, conference rooms, and all other storage areas as needed.
• Pickup, sort and deliver mail, prepare outgoing mail, pick-up and sign for certified mail/parcels as needed.
• Manage contracted janitorial staff and help keep the facility clean and up to 5S standards.
• Run errands and make deliveries around the office or to external vendors and provide general information to staff or clients.
• Maintain an inviting office environment, including watering plants, helping to set up/tear down holiday decor, etc.
• Set up refreshments and meals in conference rooms or meeting areas as requested.
• Manage corporate housing by handling the turnover of occupants, creating welcome packages for new occupants, etc.
• Work on special projects as requested.
• Other duties as assigned.

• Microsoft Office skills required.
• Strong verbal and written communication skills.
• Critical thinking and problem solving skills.
• Must be able to sit/stand/walk for up to 8 hours per day.
• Must be able to frequently lift/move items that weigh 25lbs or more.

• High school diploma or GED equivalent required.
• One to two years of relevant work experie