Administrative Assistant Part-Time- Preston Library

Title: Administrative Assistant Part-Time- Preston Library

State Role Title: Instructor

Hiring Range: Based on qualifications & experience

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The library is looking for a friendly, service oriented, and enthusiastic administrative assistant. The library is a fast-changing, technology rich workplace. Being willing to learn and being a self-starter are critical for this position. This position will work closely with the Library Director and with the rest of the staff on multiple activities.

The administrative assistant is often the first point of public contact for Preston Library by telephone, email and/or in person. Special attention to these opportunities for friendly and clear communication is essential to the library's mission and day-to-day operations.

The position reports to the Director of the library.

This is a part-time hourly position; ~26 hrs/week; schedule is flexible.

Job Duties:

• Respond to and manage room reservation system (25Live) requests for meeting rooms in Preston Library and support events set up
• Manage Physical Plant work orders for facilities maintenance, housekeeping
• Provide administrative support and process authorization forms for library staff members, travel, and/or special event planning
• Monitor library asset inventory
• Monitor library's public printers and replenish paper supply
• Coordinate with IT, as needed
• Support library communications and calendaring
• Sorting daily delivery of internal and external mail items
• Ordering and coordinating catering requests for building events
• Liaison with campus support services
• Provide support for ILL, as needed
• Provide support for the circulation, desk as needed
• Other duties as assigned

Minimum Qualifications

Required qualifications

• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Excellent customer service orientation
• Self-motivated

Additional Considerations

• College degree
• Library experience

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information

Name: Pongracz Sennyey

Phone: 540-464-7322

Email: hroffice@vmi.edu

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.