Administrative Assistant (Part-Time)

As an Administrative Assistant in the Center for International & Cultural Education, you will serve as the central hub of the Center for International & Cultural Education. You will not only manage daily operations and budgets but also act as a first stop for student questions about Study Abroad and as a mentor to student workers. This role is ideal for someone who thrives in a vibrant campus environment and enjoys a diverse range of responsibilities from tracking budgets and planning events to tracking student submissions and helping plan for faculty led study away courses. Employment Status: Part-Time (.42 FTE; 20hpw/44wpy, mid-August through mid-June), Non-Benefits-Eligible, Non-exempt (Hourly) Pay Range: 18.50-19.50 per hour Application Procedure: Please continue the process below or on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume. Applications will be reviewed on a rolling basis. MAIN RESPONSIBILITIES: Financial & Budgetary Management

Budget Management: Work with Director to track spending and manage program budgets Expense Reconciliation: Reconcile staff and departmental credit card expenses, process invoices/deposits, and prepare monthly budget reports. Office Logistics: Maintain office supplies and equipment, and coordinate travel vehicle requests.

Student Support and Mentorship

Student Support: Serve as a welcoming resource for students, assisting with administrative needs such as program applications and insurance information. Student Mentorship: Mentor student employees and act as guide for departmental projects

Staff Support and Software Management

Student Records: work within departmental software to maintain accurate student application records and ensure compliance with required application procedures. Office Management: Oversee general office procedures, including answering telephones, responding to email inquiries, directing visitors, and serving as the liaison with other offices to support study away programming Publication: Gather, organize, and print emergency materials for faculty-led courses

Communications & Event Coordination

Event Planning: Lead the planning and execution of departmental events, including orientations, fairs, and other CICE Events External Relations: Manage the department's public presence by curating content for social media, newsletters, and the website.