Administrative Assistant

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will possess strong communication skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role is responsible for providing administrative support, coordinating office activities, and ensuring efficient workflow across departments.

Key Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and provide professional customer service.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, organize, and maintain files, records, and reports.
• Perform data entry and ensure accuracy of information.
• Assist with preparing correspondence, documents, and presentations.
• Coordinate office supplies inventory and place orders as needed.
• Support various departments with administrative projects and tasks.
• Handle incoming and outgoing mail and shipments.
• Maintain confidential information and company records.
• Assist with travel arrangements, event coordination, and meeting logistics.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, office support, receptionist, or customer service experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and positive attitude.
• Ability to work independently and as part of a team.

Preferred Skills

• Experience coordinating schedules and calendars.
• Familiarity with office equipment and general administrative procedures.
• Strong problem-solving and multitasking abilities.
• Experience in a fast-paced office environment.

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Career growth and professional development opportunities

Pay Range: $20.00 - $28.00 per hour (depending on experience)