Administrative Assistant Payroll Clerk

Job Description:

Now hiring for an Administrative Assistant Payroll Clerk

Location: Ruston, LA

Pay Rate: $18.00 - $22.00 per hour

Keep Calm and Organize On

If color-coded spreadsheets and inbox zero make your heart happy, this Administrative Assistant Payroll Clerk role is calling your name. You'll juggle calls, meetings, and projects with calm confidence while keeping things running smoother than morning coffee

We are seeking a highly organized and dependable Administrative Assistant to support the daily operations of our growing service company. This position requires a well-rounded professional who can manage administrative functions while assisting with payroll, accounts payable (AP), accounts receivable (AR), customer service, and general office support. The ideal candidate is detail-oriented, proactive, and comfortable multitasking in a fast-paced environment.

Job Duties

• Answer and direct incoming phone calls and emails
• Greet customers, vendors, and visitors professionally
• Maintain office files, records, and documentation
• Prepare reports, correspondence, and spreadsheets
• Schedule appointments, meetings, and service calls
• Assist management with special projects and administrative tasks

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• High school diploma or GED required; Associate's Degree preferred

Experience Requirements

• 3 years of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• Experience with payroll processing, accounts payable, and accounts receivable
• Ability to prioritize tasks and manage multiple responsibilities simultaneously

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Administrative Assistant Payroll Clerk.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Staffmark, Administrative Assistant

What You Will Do

As a Administrative Assistant Payroll Clerk you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

Answer and direct incoming phone calls and emails Greet customers, vendors, and visitors professionally Maintain office files, records, and documentation Prepare reports, correspondence, and spreadsheets Schedule appointments, meetings, and service calls Assist management with special projects and administrative tasks

A Administrative Assistant Payroll Clerk plays an important role in creating order, consistency, and professionalism in the workplace. This position supports business operations by helping manage documents, schedules, communications, data, and day-to-day office tasks.

The Administrative Assistant Payroll Clerk role requires strong time management, clear communication, and the ability to work accurately with information. Candidates who are organized, patient, and proactive can make a meaningful impact in this type of position.

Strong administrative support helps teams stay productive and focused. A skilled Administrative Assistant Payroll Clerk keeps details moving, supports coworkers, and contributes to a more efficient and reliable work environment.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.