Administrative Assistant PD

Description- External

Description- External

Title: Administrative Assistant

Location: Long Beach/On-Site

Department: Department of Hyperbaric Medicine

Status: Full Time

Shift: Day

Pay Range*: $29.00/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

Under minimal supervision and in a professional and friendly manner, perform assigned job duties to the highest level of customer service and assistance to both internal and external customers.

Essential Functions and Responsibilities of the Job

• Communicates in a proficient customer service manner when dealing with internal and external customers.

• Under the direction of the management team, performs basic analysis and interpretation of data from various sources/applications used in reporting.

• Maintains confidential and proprietary sensitive information and files.

• Opens and organizes all incoming and outgoing correspondence. Authors, designs, and distributes correspondence, memos, reports, etc.

• Coordinates, distributes, and inventories all program(s) supplies and materials.

• Coordinates, schedules, and prepares for complex activities such as multi-participant meetings, travel, and conference attendance.

• Performs data entry, scans documents, and prepares summary documents.

• Creates and modifies documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheets, database and/or other applications.

• Schedules and organizes meetings including department meetings, patient satisfaction team events, operations, and leadership and case conferences as directed by leadership team.

• Works with leadership, and/or reporting team to gather, compile, enter and organize data in the form of Excel spreadsheets and pivot tables for presentations, analysis, and dissemination.

• Performs other duties as assigned.

• Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications/Work Experience:

• Minimum 3 years' relevant experience preferred.

• Proficient in Microsoft Office Suite Applications (MS Word, MS Excel, MS PowerPoint, and MS Outlook).

• Ability to type 65-70 WPM. Adobe: ability to import and export data and documents to and from MS Office applications.

• Organized, self-motivated individual with the ability to handle fluctuating volumes of work, and the ability to prioritize work to meet deadlines. This includes estimation of effort, time management and developing realistic timelines for projects and tasks.

• Possess strong customer service skills for interpersonal interactions.

• Knowledge of principles and practices of basic office management.

Education/Licensure/Certification:

• High School Education/GED or equivalent required

• .Associate's / Technical Degree or equivalent combination of education/experience preferred.