Administrative Assistant

Immediate Administrative Assistant Opening in Philadelphia!
Monday -Friday, 8:30am - 5:00pm

-Responsibilities:
* Coordinate logistics for meetings, events, and workshops, including room reservations, technology setup, catering, and preparation of materials.
* Maintain a centralized shared drive for program documents and forms.
* Maintain and manage inventory of program materials, generating orders as needed.
* Prepare and submit requested reports by established deadlines.
* Prepare program documents and funding agency reports, ensuring accuracy and timeliness.
* Update and maintain hardcopy and electronic files in accordance with program funding and college requirements.
* Enter participant weekly activity and attendance information into the program database.
* Schedule communications, take minutes at staff and team meetings, and upload finalized minutes to OneDrive within 48-72 hours.
* Collect and maintain student documentation during Orientations, ensuring copies are included in students" electronic folders.
* Follow up on applicants" incomplete documentation from Information Sessions and develop RSVP lists for in-person Orientations.
* Develop and maintain master calendar; including activities, events, workshops, and seminars.





-Requirements
High school diploma or equivalent (GED) required
Minimum 3 years of clerical and administrative experience in a fast-paced, customer-oriented environment
Demonstrated excellence in customer service and professionalism
Proficiency in MS Word, Outlook and Excel required
Strong oral and written communication and interpersonal skills
Professional appearance and demeanor

-Preferences
Experience in an academic or educational setting
Familiarity with scheduling and calendar management tools
Experience handling multi-line phone systems

Ready to bring your administrative skills to a dynamic and people-focused environment? Apply today and let's start the conversation.

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