Administrative Assistant

Administrative Assistant

Penske Rapid Repair North Scottsdale is looking for a knowledgeable and friendly Administrative Assistant to join our dealership team and deliver extraordinary customer experiences.

At Penske Automotive Group, we strive to create a positive and inclusive workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals who share that same passion to join our team.

Imagine working in a professionally and financially satisfying job where you have the opportunity to make a positive impact on our organization and customers every day. As an Administrative Assistant, you will provide ongoing administrative support to an office or set of managers. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information for business opportunities.

We have to offer:

• Consistently recognized by Automotive News as among the "Best Dealerships to Work For."
• Proudly named to Glassdoor's Best Places to Work
• Comprehensive benefits program, including health care options (medical, dental, and vision) and 401k savings and retirement plan with company match.
• Training, resources, and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.
• Values-driven culture built on integrity, professionalism, excellence, and teamwork.

We are looking for:

• Genuine interest in providing an exceptional customer experience.
• Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.
• Excellent communication, interpersonal, and organizational skills.
• Strong work ethic with the ability to work in a fast-paced, results-driven environment.
• Prompt assistance with courtesy, accuracy, and professionalism.

What you can bring to the table:

• Commitment: Managing the day-to-day operations and needs of the assigned department.
• Service: Oversees internal administrative and clerical duties to support assigned management.
• Collaboration: Maintains a strong working relationship across all dealership departments.

Competencies:

• Positive and professional attitude with the ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker with the ability to prioritize accordingly
• Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Ability to prepare executive-level presentations, memos, and general correspondence
• Provide excellent customer service

Work Environment/Physical Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk, and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Position Type/Expected Hours of Work: Store Business Hours with the ability to work nights, weekends, and holidays as required

Required Education and Experience: High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.

Preferred Education and Experience: Associate's degree (A.A.) or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.