Administrative Assistant - Phoenix

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Administrative Assistant in the Phoenix, AZ area. This is a in-office 5 days per week role.

ROLES AND RESPONSIBILITIES:

• Assistance to Professional Staff: Expense tracking and reporting, travel arrangements.
• Oracle ERP: Customer/project new client setup.
• Agiloft: Upload executed contracts.
• UserVerse: Tax return workflow management.
• GoSystems: E-filing tax returns.
• DocuSign: Document signatures and management.
• Variety of Documents: Drafting and editing.
• Local Marketing Event Support: Coordination and logistics.
• Event Coordination: Planning and execution.
• Printing Support and Front Desk Coverage: General office duties.
• Word-Processing and Proofing Skills: Excellent proficiency required.
• Office and Conference Room Attention: Maintaining a professional workspace.

• High School Diploma, GED or equivalent, required
• Three (3) or more years of administrative experience, required
• Advanced level of proficiency in Microsoft Office Suite, required

• Bachelor's degree, preferred
• Professional services firm experience, preferred
• Experience with Oracle ERP Financials, preferred
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Oracle ERP database recommended
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Team player who is willing to help out as needed

Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.