Administrative Assistant/Program Coordinator (CC #New)

Position Type:

Baker Technical Institute - Office Staff/Registrar / Administrative Assistant

Date Posted:

7/17/2026

Location:

Baker Technical Institute

Date Available:

08/03/2026

Closing Date:

Open Until FilledPosition Start Date:

August 3,2026

Employment Status:

Exempt Full Time - 260 days a year. Our fiscal year runs July 1 through June 30.

Qualifications:

See Job Description below.

Annual Salary:

$54,048 to $67,821.50 based on the current 2025-2026 BTI Exempt Employee Salary Schedule (2026-2027 Salary Schedule will be released soon) and depending on experience. Salary will be prorated based on start date.

Benefit Package:

Baker School District 5J offers a comprehensive and competitive benefits package with multiple choices available to employees. Benefits offered include medical, dental and vision insurance, life insurance, short- and long-term disability, long term care, tax-deferred retirement savings plans, and more. In addition, the District shall pay the six percent (6%) employee contribution (PERS) required by ORS 238.200 and ORS 238A.330.

Posting Deadline:

Open Until Filled

District Policy:

It is the district's policy to provide veterans and disabled veterans with preference as required by law.

During the application process, a veteran will need to submit the following:

• Copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215).
• OR Proof of receiving a non-service connected pension from the US Dept. of Veteran's Affairs.
• Disabled veterans must also submit a copy of their Veterans disability preference letter.

ADMINISTRATIVE ASSISTANT JOB SUMMARY

Performs the necessary tasks as required of an administrative assistant for the general operations and staff at Baker Technical Institute. Employee must be able to perform tasks which involve organization, independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; learn policies; maintain harmonious working relationships with other employees, students, and strategic partners of Baker Technical Institute. This position will support both post-secondary and secondary students, staff, and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

GENERAL DUTIES: STUDENT SERVICES

1. Backup support for operations in the registration process.

2. Assists students with enrollment and withdrawal of classes.

3. Assists with managing records of student information, including academic results, financial accounts, and class enrollment.

4. Provide support, assistance, technical advice, guidance and information to students, staff, and visitors.

5. Provide service excellence through courteous, informed, accessible and professional engagement.

GENERAL DUTIES: MARKETING

1. Assist with the development of marketing and merchandising materials.

2. Create and/or utilize social media platforms for marketing and communication.

3. Work with instructors, board members, staff and stakeholders to achieve brand goals.

4. Assist with event marketing and setup.

GENERAL DUTIES: STAFF SUPPORT

1. Comply with district, state, and federal laws, rules, and regulations to complete assigned duties.

2. Take telephone calls and independently provide requested information.

3. Assist with class registration and logistics.

4. Assist with business development projects and marketing as assigned.

5. Interact with administrators, staff, and patrons.

6. Coordinate meetings with staff and other stakeholders.

7. Establish student reporting process and maintain student files.

8. Coordinate and complete HECC required compliance and reporting duties.

9. Maintain confidentiality in all areas.

10. Assist staff with purchases, travel, etc.

MISCELLANEOUS GENERAL DUTIES

1. General support functions for all BTI programs.

2. Develop and maintain student information system.

3. Provide coordination support of various training programs.

4. Work with student information system to enter students and complete reports.

5. Prepare client invoices and maintain vendor relationships with professional decorum.

6. General administrative duties.

7. Client acquisition work, tours, speaking engagements, presentations, etc.

8. Perform other duties and responsibilities as required.

PROGRAM COORDINATOR JOB SUMMARY

Performs the necessary tasks required in the coordination of programs at Baker Technical Institute along with other key related business functions. Must be able to perform tasks which involve independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; maintain harmonious working relationships with other employees, students, and strategic partners of Baker Technical Institute.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

GENERAL DUTIES: MISCELLANEOUS

• Comply with BTI, Baker School District 5J, state, and federal laws, rules, and regulations to complete assigned duties.
• General support functions for all BTI programs.
• Assists with student registrations, enrollment, and coaching.
• Create customer invoices and maintain vendor relationships.
• General administrative duties in a professional organized manner.
• Client acquisition work, tours, speaking engagements, presentations, etc.
• Grant and contract drafting and compliance.
• Perform other duties and responsibilities as required.
• Maintain confidentiality in all areas.

GENERAL DUTIES: MARKETING

• Assist with the development of marketing and merchandising materials.
• Create and/or utilize social media platforms for marketing and communication.
• Work with instructors, board members, staff and stakeholders to achieve brand goals.
• Assist with event marketing and setup.

GENERAL DUTIES: PROGRAM COORDINATION

• Coordination lead or assistant for BTI programs that are assigned. Such programs may include the following areas; heavy equipment, welding, construction, apprenticeships, healthcare, safety training, and truck driving.
• Work with current and potential clients to secure future trainings and execute planned trainings.
• Manage contracts with customers.
• Lead relationship manager for the Oregon Department of Human Services.
• Assist with class registration and logistics.
• Provide instructor, student and customer support for each program.
• Coordinate meetings with staff and other stakeholders.
• Maintain confidentiality in all areas.
• Perform other responsibilities as required.
• Assist staff with purchases, travel, etc.

MARGINAL DUTIES AND RESPONSIBILITIES

• Attend District trainings and staff meetings as required.
• Serve on building and District and school committees and councils.
• Report issues to authorities as necessary, animal control, suspicious activity, etc.
• Reports safety, sanitary and fire hazards immediately to supervisor.

SUPERVISORY RESPONSIBILITIES

• All school employees have some responsibility for supervising students and assisting in maintaining a safe environment at all times.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma, GED or higher. Licenses as determined by the District including a valid Oregon Driver License, etc. Prior administrative, project management, and marketing experience strongly preferred.
• Interpersonal Skills: Works well with others from diverse backgrounds. Must be able to work effectively as a team member. Focuses on solving conflict, maintaining confidentiality, listening to others without interrupting, keeping emotions under control, remaining open to others' ideas, and contributing to building a positive team spirit. Must be able to multi-task efficiently. Must be able to work independently as well as with other employees and/or administrators in a positive, productive manner. Demonstrated ability to successfully work and maintain harmonious relationships with students.
• Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff or members of the community. Ability to read and interpret simple instructions, short correspondence and memos. Ability to write routine reports and correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, verbal or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: Proficiency in the usage of database software, internet software, and email as approved by the District. Ability to proficiently use the following programs: MS Word, Excel, Google Mail and Google Docs. Ability to type accurately and proficiently. Additionally, the ability to use or learn graphic design software.
• Other Skills and Abilities: Must be able to perform tasks which involve independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; learn policies; maintain harmonious working relationships with other employees, and patrons of the District. Must be knowledgeable of Business English, general office procedures and practices, and have a working knowledge of office equipment. Ability to appropriately communicate with administration, staff, parents, members of the community and others including vendors, law enforcement and other agencies. Ability to exercise good judgment and work in an environment with constant interruptions.
• Memberships, Certificates, Licenses: Annual completion of Vector online training required. Department of Human Services and Department of Corrections online and in-person training and certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. The employee may occasionally climb stairs or ladders. Specific vision abilities required by this job include close, distance and peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel is required as needed to support programs, present programs, and for miscellaneous meetings. Work inside corrections facilities is also required.

As an exempt employee, occasionally perform work beyond a normal 40-hour work week when workload requires.

The work environment is located at Baker Technical Institute and the office equipment includes, but is not limited to, fax, copier, phone, computer, etc. The noise level in the work environment is usually low to moderate but occasionally high depending upon the number of people in the building attending meetings and activities. The work may require travel between school buildings, other agencies, and local businesses. The employee may be exposed to bloodborne pathogens.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Baker School District is an equal opportunity educator and employer and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, national origin, marital status, age, veterans' status,

familial status, genetic information, disability, culture and/or financial status.