Administrative Assistant/Project Coordinator

Part-Time Administrative Assistant/Project Coordinator (Temp-to-Perm)

Location: Ellicott City, MD

Job Type: Part-Time | In-Office | Temp-to-Perm

Pay: Up to $25/hour

Schedule: Monday-Friday, 9:00 AM - 2:00 PM (with potential to grow to full-time)

A small construction services company in Elkridge is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support daily office operations. This is a fully in-office role with the opportunity to convert to a permanent position and increase hours over time.

The ideal candidate has prior administrative experience with a construction company, strong communication skills, and the ability to work professionally in a fast-paced, small-team environment. This role works closely with ownership and field staff and requires resilience, attention to detail, and clear communication.

Key Responsibilities

• Answer and manage incoming phone calls; take accurate messages
• Log, track, and update construction jobs using internal systems and spreadsheets
• Prepare and process construction invoices (AIA and standard invoicing), including follow-up collection calls
• Process incoming payments, deposits, and checks
• Open, sort, and distribute daily mail
• Coordinate utility notifications with Miss Utility
• Create and maintain job packets, project folders, and documentation
• Assist with job scheduling and administrative tracking
• Maintain DOT, OSHA, and vehicle compliance documentation
• Coordinate driver compliance and track required renewals
• Collect and organize employee timesheets (no payroll processing)
• Assist with job costing, contracts, and inventory tracking
• Order office supplies and maintain office equipment