Administrative Assistant (Project Coordinator)

SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the "why" when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our Rolling Meadows office. This position will support a busy team of technical professionals (largely engineers). Previous legal experience (paralegal, legal assistant or similar) is preferred but professional office experience is required. Qualified candidates will have demonstrated strong attention to detail and follow-up. Essential Job Functions & Responsibilities:Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projectsResponsible for document proofreading and letter compositionMaintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules Uploading images and documents to electronic filesHandles verbal and written client communicationsAbility to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledgeMaintains office files and databasesSpreadsheet creation, data entry and manipulationManage meeting and lab exam scheduling, both in-person and virtuallyProvide back up support for performing conflict checksServe as receptionist as needed Answer in-bound telephone callsAssist with time and cost entry and reviewing of invoicingRegular and predictable physical presence in the officePosition Requirements:Bachelor's degree preferred but commensurate experience is consideredParalegal, Legal Assistant or Legal Secretary experience highly preferredHigh level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSignA minimum of five (5) years of professional office experienceProactive approach to workflowAbility to pivot between tasks as priorities change quicklyAbility to perform essential functions in a cyber-secure environmentExcellent writing skills and proofreading skillsStrong attention to detailMust have strong organizational, interpersonal, communication, time management and multi-tasking skillsPhysical Requirements:Ability to lift 20 lbs.Ability to communicate with colleagues and clientsAbility to answer phonesAbility to maneuver around the officeAbility to file foldersAbility to use a computer/keyboardBenefits:Two medical plan options Dental & vision coverage401(k) with company matchPaid vacation, sick days and holidaysCompany-paid STD, LTD and life insurance*Compensation for this role is based on a candidate's education, skills, and relevant experience. For qualified candidates, the anticipated pay range is $29.00 to $32.25 per hour.S-E-A places a strong value on employee health and wellness across the company. As part of this commitment, S-E-A offers several benefits aimed at health and wellbeing, such as medical, dental and vision plans, company-paid vacation, holiday and sick leave, parental leave, company-funded HSA, an employee assistance program and a wellness rewards program. Additionally, most offices have an on-site workout facility.