Administrative Assistant (PSAHHS)

Title: Administrative Assistant (PSAHHS)

Agency: Virginia Peninsula Community College

Location: Hampton - 650

FLSA: Nonexempt

Hiring Range: $44,000-49,900

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

The purpose of the position is to provide administrative assistance to the Dean of Public Safety, Allied Health, and Human Services (PSAHHS) and Director Nursing Education Programs, and support to the division faculty to ensure the efficient operation of the Division office, with specific focus on Fire and EMS Education Programs. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, serving as the Division expert on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust and collaboration within the division office.

Minimum Qualifications:

Proven administrative or assistant administrative work experience. Ability to work and support all campus locations.

Knowledge

• Knowledge of office management systems and procedures
• Basic understanding of office equipment

Skills

• Proficient with Microsoft Office Suite software.
• Excellent problem-solving and organizational skills.
• Excellent time management skills.
• Excellent customer service and communication skills: verbal, written, and interpersonal.

Ability to

• Quickly acquire familiarity with new software systems and programs.
• Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Develop and maintain cooperative and professional relationships and work constructively with faculty, students, and within a team.
• Quickly acquire familiarity with the roles and function of the assigned department and any specifically applicable laws or guidelines.
• Maintain confidentiality of student, staff, and faculty documents and information.
• Work independently and oversee administrative details not requiring the immediate attention of supervisor.

Additional Considerations:

Experience working in a higher education setting.

Familiarity with college student information systems, HIPPA, and FERPA. Purchasing/procurement experience in eVA