Administrative Assistant - Public Works

Administrative Assistant - Public Works

Salary

$66,854.84 - $93,592.46 Annually

Location

Champaign Public Works, IL

Job Type

Full Time

Department

Public Works

Opening Date

07/30/2026

Closing Date

8/16/2026 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

NBU

• Description
• Benefits
• Questions

Position Overview

Support the Work That Serves an Entire Community!

The City of Champaign is looking for a qualified Administrative Assistant in the Public Works Department to help support the essential services that keep our community running.

Job Responsibilities

The Public Works Department delivers essential services that keep our community safe, connected, and thriving, from maintaining streets and sidewalks to supporting public infrastructure, environmental initiatives, and community-wide projects. As an Administrative Assistant, you will play a key role in helping the department operate smoothly and efficiently.

As the Administrative Assistant, you'll provide administrative, communication, and customer service support by preparing and organizing documents, maintaining records, coordinating meetings and events, updating public information resources, and assisting staff with the daily activities needed to deliver high-quality services to residents. The successful candidate will take initiative, manage multiple priorities, and work effectively with a wide range of people, including residents, employees, vendors, contractors, and community partners from diverse backgrounds, to help the department respond to community needs.

Your day-to-day activities include:

• Greet and assist residents, visitors, and vendors in person, by phone, and via email, providing friendly and accurate information.
• Prepare, proofread, and edit professional correspondence, reports, and other business documents.
• Maintain organized digital and physical records, including project files, public communications, and operational documents.
• Coordinate and schedule a variety of meetings and events, such as public meetings, internal trainings, receptions, staff gatherings, and community activities.
• Support departmental projects/events, including logistics, documentation, and preparation of materials.
• Assist in developing and posting content for the department's social media channels to help keep the community informed.
• Update and maintain public-facing information, including website content, announcements, and outreach materials.
• Create flyers, brochures, and communications to support internal and public engagement.
• Provide general administrative assistance, including data entry
• Support a positive, inclusive, community-oriented environment that reflects the values of the Public Works Department.

Required Qualifications

• Education equivalent to a high school diploma or equivalent, supplemented by additional business-related coursework or training.
• Experience providing professional administrative support to a team of professionals in a business/office environment.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Demonstrated proficiency with word processing and spreadsheet applications, such as Microsoft Word and Microsoft Excel.
• Experience proofreading and editing professional correspondence, reports, and other business documents.
• Effective writing skills to convey clear and accurate information to multiple audiences.

Preferred Qualifications

• Associate degree or certification as an administrative professional.
• Experience providing administrative support in a high-volume, customer-oriented environment.
• Experience creating publications using desktop publishing or graphic design software.
• Experience with website maintenance or posting on social media.
• Experience in project / event coordination.
• Experience working in an organization with unionized labor.
• Experience working in a municipal government setting.

Drug screening, and criminal background check will be required. The full annual salary range is $66,854 - $93,592, accompanied by an excellent fringe benefits package. Most new hires will be placed at the beginning of the salary range. Applications must be submitted online no later than Sunday, August 16, 2026.

Other Information

Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.

The City of Champaign is an Equal Opportunity Employer committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.

The City of Champaigns mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Learn more about the citys mission and values at https://champaignil.gov/city-managers-office

This position is classified as Non-Bargaining Unit Non-Exempt. This information is current as of February 12, 2026.

HEALTH INSURANCE

The City of Champaign offers a robust PPO Select Network plan through Blue Cross Blue Shield of Illinois with a $500 individual and $1,000 family deductible. The plan covers nearly 98% of providers and facilities across the State of Illinois and grants access to providers nation-wide through Blue Cross Blue Shield. The City of Champaign pays up to $580 of the employee (single) health insurance premium and 50 percent of the dependent premium for continuous full-time employees. Premiums for single employee coverage above $580 per month are shared by the employee and the City. For the 2026/2027 plan year, NBU-NE Full-Time Employees contribute 1.5203% of salary towards employee only health care. Premiums may be made on a pre-tax basis, through the City's Section 125 plan. Health insurance coverage begins on the date of hire and ends on the employee's last day of work at the City.

Health Insurance Premiums PPO (2026-27 Plan Year)

Type of Coverage

City Pays (per month)

Employee Pays (per month)

Employee Only

$580 + City share of premium above $580

1.5203% of salary

Spouse

$644.00

644.00

Children (one or more)

$399.50

$399.50

Family (spouse and children)

$690.50

$690.50

DENTAL AND VISION INSURANCE

Employees may purchase dental and/or vision insurance through payroll deduction. Employees pay 100 percent of the monthly premium for this coverage. Premiums for dental and vision insurance may be made on a pre-tax basis, through the City's Section 125 plan. Dental and vision insurance begins after waiting for one complete calendar month (e.g., if hire date is in the month of January, coverage begins on March 1st).

The dental plan has two options: Delta Dental Network Low Plan and Delta Dental High Plan.

Dental Premiums

Type of Coverage

Low Monthly Premium

High Monthly Premium

Employee Only

$25.54

$ 44.50

Employee/Spouse

$52.57

$ 91.60

Employee/Children

$60.01

$102.82

Family

$95.76

$163.08

Vision insurance is provided by EyeMed.

Vision Premiums

Type of Coverage

Monthly Premium

Employee Only

$ 7.34

Employee/One Dependent

$13.94

Family

$20.48

LIFE INSURANCE

The City provides a $25,000 term life insurance policy through The Hartford. Premiums are paid by the City. Employees may elect to purchase voluntary supplemental life insurance for themselves up to 5x their annual salary or $500,000 (whichever is lower), through payroll deduction. Employees may also purchase term life for their spouses/dependents.

• Employee voluntary supplemental life insurance coverage can be purchased in $10,000 increments and the price is calculated based on the employees age.
• Employees may purchase voluntary supplemental life insurance for their spouses up to half the amount purchased for themselves in $5,000 increments. Cost is calculated based on the employees age.
• Employees may purchase voluntary supplemental life insurance for their dependent children in the amount of $10,000 for any/all eligible children.
• Employees may purchase Basic Life Insurance for their spouse and eligible dependent children.
• Option #1: $3.60/month for $10,000 for spouse and $5,000 for any/all eligible children.
• Option #2: $1.80/month for $5,000 for spouse and $2,000 for any/all eligible children.

PENSION

Illinois state law requires that eligible municipal employees be covered by the Illinois Municipal Retirement Fund (IMRF). Employee contributions to IMRF are 4.5 percent of salary and are tax-deferred. For 2026,

the City contributes 7.97 percent of eligible employee's salaries to IMRF. In addition, IMRF members are covered by Social Security (FICA). Obtain additional information by contacting IMRF at 1-800-ASK-IMRF. Employees are eligible to contribute additional funds to IMRF through Voluntary Additional Contributions.

Per IMRF Guidelines, all "unused, unpaid sick leave" goes towards IMRF service credit for employees who retire from the City and whose effective date of their pension is within 60 days of their retirement. You will earn one month of service credit for every 20 days of unused, unpaid sick leave at the time of retirement. Employees with 1-20 days of unused, unpaid sick leave receive one (1) month of additional service credit, employees with 21-40 days of unused, unpaid sick leave will receive two (2) months, etc. If you have any questions regarding this, you can reach out to the Human Resources Department or IMRF directly.

RETIREMENT HEALTH SAVINGS (RHS)

A retirement health savings plan administered by the Mission Square Retirement Corporation has been established for NBU employees. NBU employees participate in a mandatory contribution of 1 percent of pre-tax salary into an RHS investment account. This account is available for use by the employee at retirement or separation of service. Eligible uses of the funds include medical expenses such as health insurance premiums, dental/vision expenses, coinsurance, and co-pays for employees, spouse, and/or dependents.

Note: Upon separation, a mandatory 50 percent of accrued vacation, compensatory and payout-eligible sick leave will be contributed to your RHS balance.

HOLIDAYS

New Year's Day

Martin Luther King, Jr.'s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

PERSONAL LEAVE

At the beginning of each fiscal year, employees are credited with three personal days (24 hours). Personal leave may not be accumulated and carried over into the next fiscal year (July 1st). Personal leave is prorated based on the number of hours of regularly scheduled work.

Date Of Hire

Personal Leave Credits

7/1 - 10/31

24 hours

11/1 - 2/29

16 hours

3/1 - 6/30

8 hours

VACATION

Vacation accrual rates are based on years of service. Vacation leave is prorated based on the number of hours of regularly scheduled work. Vacation accrual rates and maximum accumulations are:

Years of Service

Biweekly Accrual/Year

Max Accumulation

Beginning with Year 1 through 4

3.69 hours/12 days

192 hours/24 days

Beginning with Year 5

4.31 hours/14 days

224 hours/28 days

Beginning with Year 6 through 7

5.08 hours/16.5 days

264 hours/33 days

Beginning with Year 8 through 9

5.54 hours/18 days

288 hours/36 days

Beginning with Year 10 through11

5.85 hours/19 days

304 hours/38 days

Beginning with Year 12 through 14

6.00 hours/19.5 days

312 hours/39 days

Beginning with Year 15 through 19

6.15 hours/20 days

320 hours/40 days

Beginning with Year 20 through 24

6.77 hours/22 days

352 hours/44 days

Beginning with Year 25 through Separation

7.69 hours/25 days

400 hours/50 days

SICK LEAVE

Employees accrue sick leave at the rate of 3.69 hours per pay period (approximately 1 day per month). The maximum accumulation of sick leave is 1,200 hours. Employees begin with a "bank" of 48 hours and start accruing sick leave after six (6) months. The maximum accumulation of sick leave is 1,200 hours. Sick leave is prorated based on the number of hours of regularly scheduled work.

LONGEVITY PAY

Employees receive longevity pay based upon their years of continuous employment with the City. Longevity pay is an addition to the employees' base wage rate, as follows:

Years of Service

Longevity Rate

10 years

5.0 percent

20 years

10.0 percent

DEFERRED COMPENSATION PLAN

The City of Champaign offers employees the opportunity to participate in a tax-deferred annuity plan and/or Roth plan of the Mission Square Retirement Corporation through payroll deduction. This is an optional plan with no City contributions. More information may be obtained by contacting Client Services (1-800-669-7400) or Human Resources at 217-403-8770.

HANDBOOK

View the current Non-Bargaining Unit (NBU) Handbook at champaignil.gov/hr/jobs/bargaining-units.

01

Please indicate your highest level of education:

• High school diploma or equivalent
• High school diploma or GED supplemented with business coursework or training
• Associate degree or higher

02

If you indicated business coursework or training or associate degree or higher in question #1 above, please specify the training/coursework or type of degree and major.

03

Please list any administrative professional certifications you possess. Include the certification name and issuing agency.

04

Do you have experience working in a municipal government setting?

• Yes
• No

05

Do you have experience working in an organization with unionized labor?

• Yes
• No

06

Briefly describe your experience providing administrative support to a team in a professional business or office environment. Include examples of responsibilities such as scheduling appointments, maintaining records, preparing correspondence, data entry, providing customer service, and supporting daily office operations. Enter N/A if you have no experience in this area.

07

Describe your experience working with Microsoft Word. Please provide specific examples, including advanced features or functions, that will help us to assess your skill level. Enter N/A if you have no experience in this area.

08

Describe your experience working with Microsoft Excel. Please provide specific examples, including advanced features or functions, that will help us to assess your skill level. Enter N/A if you have no experience in this area.

09

Describe your experience proofreading and editing professional correspondence, reports, and other business documents. Enter N/A if you have no experience in this area.

10

Briefly describe your experience providing customer service to customers, citizens, or members of the public. Include examples of the types of interactions you have handled (such as in person, by telephone, email, or other communication methods), the nature of the inquiries or issues you addressed, and your role in providing assistance. Enter N/A if you have no experience in this area.

11

Describe your experience creating publications using desktop publishing or graphic design software (e.g., Microsoft Publisher, Adobe InDesign, Canva, Adobe Illustrator, or similar software). Enter N/A if you have no experience in this area.

12

Please describe your experience maintaining websites and/or posting content on social media platforms. Enter N/A if you have no experience in this area.

13

Briefly describe your experience coordinating projects and/or events in a professional work environment. Include examples of your responsibilities, such as planning and organizing activities, coordinating schedules, communicating with staff, vendors, or the public, tracking deadlines, preparing materials, arranging meeting or event logistics, monitoring budgets or expenses, and ensuring projects or events were completed successfully. Enter N/A if you have no experience in this area.

Required Question

Employer City of Champaign

Address 102 North Neil St.

Floor 1

Champaign, Illinois, 61820

Phone (217) 403-8770

Website http://www.champaignil.gov