Our client is seeking a detail-oriented Administrative Assistant to support Quality Verification activities within a manufacturing environment. This role is responsible for tracking and maintaining documentation throughout established approval processes, ensuring records are accurate, organized, and completed in a timely manner. The ideal candidate will have strong organizational skills, basic Microsoft Office proficiency, and the ability to manage multiple tasks while supporting a fast-paced team.
Responsibilities
Track, organize, and maintain documentation throughout the approval and verification process
Update Excel spreadsheets, logs, and reports to monitor document status and workflow progress
Route documents to appropriate team members and obtain required approvals and signatures
Provide administrative support including filing, scanning, record management, and scheduling assistance
Assist in preparing materials for internal reviews, meetings, and presentations
Maintain electronic and physical records in accordance with department procedures
Support special projects and additional administrative tasks as assigned
Communicate effectively with team members to ensure timely completion of documentation and workflow requirements
Knowledge and Skills
High School Diploma or GED required
0-2 years of administrative, clerical, or office support experience preferred
Entry-level candidates with strong organizational skills are encouraged to apply
Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
Experience with SharePoint is a plus
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to follow established procedures and maintain document control processes
Ability to manage multiple priorities while maintaining quality and accuracy
Physical Requirements
Regularly use a computer and read detailed reports, documents, and spreadsheets
Ability to maintain visual focus and accurately review documentation
Ability to communicate effectively in person and by phone
Must be able to hear and understand verbal instructions and workplace communications
Work Environment
Position operates in both office and manufacturing plant environments
May be assigned to specific shifts or working hours based on business needs
Exposure to varying conditions including temperature fluctuations, manufacturing equipment, and intermittent loud noise
Requires close attention to detail and the ability to perform repetitive tasks accurately
Ability to work effectively as part of a team in a fast-paced environment
Must follow established procedures and safety requirements at all times
Strong concentration and focus are required to ensure accuracy and quality of work
Travel Requirements
No travel required
Why Apply?
This is an excellent opportunity for someone looking to start or grow their administrative career in a structured manufacturing environment. The role offers hands-on experience supporting quality and documentation processes while working alongside a collaborative team focused on accuracy and continuous improvement.
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Numbers & Facts
Location
Mishawaka, IN
Salary
$19–$22 Per Hour
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Detail Orientedunmatched
Document Controlunmatched
Documentationunmatched
Documentation Reviewunmatched
High School Diplomaunmatched
Manufacturingunmatched
Manufacturing Equipmentunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Procedure Developmentunmatched
Process Developmentunmatched
Quality Managementunmatched
Safety Processunmatched
Safety Trainingunmatched
Support Documentationunmatched
Team Playerunmatched
Time Managementunmatched
Willing to Travelunmatched
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