Administrative Assistant

New Castle Building Products

Ramsey, NJ

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JOB DETAILS

JOB TYPE

Part-time

SKILLS

Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Communication Skills, Customer Service Operations, Delivery Driving, Detail Oriented, Inventory Management, Life Insurance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Strategy, Order Supplies, Paycom, Product Development, Purchase Orders, Reconciliation, Sales, Team Player, Vision Plan

LOCATION

Ramsey, NJ

POSTED

Today

New Castle Building Products (NCBP) is a privately owned distributor of building materials. With 20+ locations spanning from Massachusetts to Maryland, our success is built on exceptional customer service, operational efficiency, and a strong commitment to our seven core values: Caring, Urgency, Teamwork, Honesty, Flexibility, Accountability, and Passion. At NCBP, we seek individuals who are eager to grow, collaborate, and embody these values.
Our Ramsey, NJ location is looking for a Part-Time, highly motivated team player who will play a vital part in providing support to the branch in the areas of Invoicing & Billing, Receiving, and general office administration.

Day-to-day Responsibilities:

Sort and match sales paperwork.
Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team.
Prepare credit memos assuring proper paperwork.
Provide copies of invoices or statements to customers on an as needed basis.

Prepare cash drawer reconciliations
Prepare daily cash deposit
Prepare daily AR deposit and send backup to AR department.
Make deposits at bank daily

File purchase orders and sales paperwork.
Match packing list to purchase orders when received.
Receive inventory into accounting system.
Work with managers and A/P clerk on inventory corrections.
Answer a high number of phone calls and direct them to appropriate parties.

Maintain timecards for branch employees on Paycom's Time and Attendance for review and sign off by branch manager.
Receive products via UPS, FED-EX and other deliveries.
Order supplies and manage supply inventory for the branch.
Other Administrative duties as assigned.

Job Experience and requirements:

2-3 years’ experience in receiving or billing function preferred
Stable work history.
Good business sense
Be a highly motivated self-starter that is capable of multi-tasking.
Proficient in Microsoft Office Excel, Word and Outlook.
Excellent communication skills.
Detail – oriented.
Able to work in fast paced environment.

Benefits:

Medical, Dental, and Vision and Life insurance.
401(k) with company match.
Paid vacation and holidays.
Yearly reviews with opportunities to advance your career based on performance.

Wage Range: $20 - $25/hour. In compliance with applicable law, this range is a good faith estimate based on potential employee qualifications, operational needs and other considerations permitted by law.

About the Company

New Castle Building Products

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