Administrative Assistant

Aston Carter

Redmond, WA

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JOB DETAILS

SALARY

$30–$31 Per Hour

SKILLS

Accounting, Administrative Skills, Artificial Intelligence (AI), Asset Management, Budgeting, Business Administration, Business Support, Calendar Management, Candidate Screening, Communication Skills, Event Management, Finance, Human Resources, Microsoft Excel, Microsoft Outlook, Microsoft Word, Onboarding, Operations Management, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, Purchasing/Procurement, Supply Chain, Systems Administration/Management, Travel Planning, Writing Skills

LOCATION

Redmond, WA

POSTED

4 days ago

Join a dynamic and energetic team as an Administrative Assistant, providing essential support to the AI Platform Organization in CoreAI. This role requires initiative, drive, and the ability to work independently while effectively collaborating with various levels of the organization. You will be responsible for delivering excellent administrative and project support, ensuring smooth operations and efficient management of tasks. Responsibilities + Manage the calendar and travel arrangements for a Corporate Vice President (CVP). + Proactively schedule, coordinate, and prepare for meetings while making decisions based on shifting business priorities. + Collaborate with the AI Platform Administrative team, HR, Staffing, Finance, and facilities for effective space management. + Oversee headcount management, track open positions, create requisitions, and onboard new hires. + Purchase equipment for new hires and manage asset tracking and equipment transfers. + Review operating budgets and spend, identify near-overages, and resolve discrepancies in partnership with Finance. + Organize and plan off-sites, morale events, and team meetings, including All-Hands Meetings. + Understand the rhythm of the business and ship cycles to effectively plan events and meetings. + Provide general support for the CoreAI team as needed. Essential Skills + Minimum of 4 years of successful administrative experience in a fast-paced environment. + High-level calendaring experience. + Strong verbal and written communication skills. + Detail-oriented with strong problem-solving and troubleshooting skills. + Ability to work quickly and efficiently in a fast-paced environment. + Proficiency in Microsoft Outlook, Excel, Word, and internal tools such as Employee Central, TA Hub, and others. Additional Skills & Qualifications + Experience with team support and equipment ordering. + Experience onboarding new hires. + Tech-savvy with the ability to set up computer equipment. + Experience with purchase orders and budgeting. + Previous experience as an Administrative Assistant or Business Administrator preferred. Work Environment The role is hybrid, requiring presence onsite 3 days a week, with Monday being mandatory. The other two days are flexible, but adjustments may be needed to support business needs. The work schedule is Monday through Friday, totaling 40 hours per week, with potential for overtime pending approval. The environment supports flexibility and collaboration, with a focus on driving the field of AI forward. Equipment and software will be provided by the supplier. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $30.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Redmond,WA. Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About the Company

Aston Carter

INDUSTRY

Other/Not Classified

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