Administrative Assistant

DUTIES AND RESPONSIBILITIES:

PURCHASE ORDER MANAGEMENT:

• Create and maintain purchase orders accurately and efficiently.
• Coordinate with various departments to ensure timely processing of purchase orders.
• Monitor purchase order statuses and follow up on pending approvals or discrepancies.

ORDER PLACEMENT:

• Place orders for office supplies, equipment, and other necessary items.
• Research and compare prices to obtain the best value for purchases.
• Track orders to ensure timely delivery and resolve any issues or delays.

GENERAL HELP DESK SUPPORT:

• Serve as the first point of contact for internal inquiries and provide timely and courteous assistance.
• Address and resolve administrative issues or concerns raised by employees.
• Direct inquiries to the appropriate department or personnel when necessary.

DOCUMENTAION AND RECORD-KEEPING:

• Maintain accurate records of purchase orders, invoices, and receipts.
• Organize and file documents in accordance with company policies and procedures.
• Assist with generating reports related to purchasing activities as needed.

COMMUNICATION AND COLLABORATION:

• Collaborate effectively with colleagues and vendors to ensure smooth operations.
• Communicate order status updates and relevant information to relevant stakeholders.
• Foster positive relationships with vendors and suppliers.

QUALIFICATIONS:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills, with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prior experience with purchase order management systems is a plus.

EDUCATION:

• High school diploma or equivalent required. Additional education or training in administration or a related field is preferred.

EMPLOYEE BENEFITS:

• Health Insurance: Employee is eligible to apply within 60 days of initial hire.
• Delta Dental and VSP Vision Insurances: Employee is eligible to apply within 60 days of initial hire.
• Retirement plan with a 4% match, must complete 90-day probation period.
• Vol Life Insurance, employee is eligible to apply for additional coverage 31 days of initial hire.
• Employer Paid Basic Life Insurance
• Employer Paid Short Term Disability
• Employer Paid Long Term Disability