Administrative Assistant

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Job Details

Administrative Assistant

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Duties

• Assist with planning, scheduling, and coordinating professional development workshops, academies, conferences, and other events (in-person and virtual).
• Create and maintain event registration in the ROE's online systems, including confirmation emails, attendance tracking, and credit/CPDU documentation.
• Prepare materials for sessions (agendas, handouts, sign-in sheets, evaluations, name tags, certificates) and ensure needed supplies and equipment are available.
• Support coordination of presenter contracts, room reservations, catering orders, technology needs, and follow-up communications with participants and presenters.
• Assist with compiling feedback survey data and basic reports to support program evaluation and continuous improvement.
• Perform a wide variety of clerical and secretarial duties including word processing, proofreading, copying, scanning, filing, and mail distribution.
• Answer and route phone calls; respond to routine inquiries from districts, schools, and community partners regarding professional development offerings.
• Maintain organized electronic and paper filing systems for contracts, invoices, registrations, evaluations, and other program documents.
• Prepare and format correspondence, memos, spreadsheets, forms, flyers, and reports for the Director of Professional Development.
• Assist with ordering and monitoring office and event supplies, ensuring cost-effective use of resources.
• Accurately enter and update data in registration systems, learning management platforms, and other databases used by the Professional Development department.
• Run standard reports (e.g., attendance, registration counts, evaluation summaries) to support state reporting, grant reporting, and internal decision-making.
• Assist with processing invoices, purchase orders, check requests, and payment records related to professional development activities in coordination with ROE finance staff.
• Help track budget lines for specific workshops or grants as directed, noting registration revenue, expenses, and encumbrances.
• Serve as a primary point of contact for educators, administrators, and community partners seeking information about professional development opportunities.
• Maintain and update calendars of workshops and events on the ROE website, newsletters, and other communication platforms in collaboration with communications staff.
• Draft and distribute email reminders, confirmations, and follow-up messages related to events and deadlines.
• Demonstrate a high level of professionalism, confidentiality, and customer service in all interactions.

Qualifications

• High school diploma. Preferred- Associate's degree or additional training in office administration, business, or a related field.
• Minimum of two years of successful experience in an administrative, clerical, or office support role; experience in an educational or public-sector setting preferred.
• Proficiency with Google Workspace and/or Microsoft Office (Docs/Word, Sheets/Excel, Slides/PowerPoint), email, and basic database or registration systems.
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to draft and proofread professional correspondence and documents.
• Demonstrated attention to detail and accuracy in data entry, record keeping, and document preparation.
• Ability to maintain confidentiality of sensitive information and to exercise discretion and sound judgment.
• Strong interpersonal skills and the ability to work collaboratively with colleagues, school district personnel, and external partners.
• Prior experience supporting professional development, events, or training programs in an educational setting.
• Experience with student information systems, learning management systems, or event registration platforms used by school districts or ROEs.
• Familiarity with Illinois professional development requirements, ISBE licensure renewal, and ROE responsibilities.

Salary/Benefits

• Full-time, 12-month position.
• Salary, benefits, and work year established by the Regional Superintendent.
• Health, Dental, Vision
• Salary Range: $42,000 to $46,000
• IMRF employee
• Performance of this position will be evaluated in accordance with ROE policy and applicable administrative procedures.

Additional Notes

The Administrative Assistant to the Director of Professional Development provides high-level clerical and organizational support to ensure the effective planning, coordination, and implementation of professional learning programs and events offered through the Regional Office of Education. This position supports day-to-day office operations, communication with internal and external stakeholders, and the maintenance of accurate records related to workshops, academies, grants, and professional learning initiatives.

How to Apply

Please email cover letter, resume, and three letters of recommendation/references to

ppreuss@willroe.org

Paul Preuss

Email Address

ppreuss@willroe.org

School District

Will County Regional Office of Education

Position Website

https://www.willroe.org/

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

7/7/2026

Application Deadline

7/14/2026

Start Date

8/3/2026

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"Back to Search Results Job Details

District Name ROE #56 Building Name Regional Office of Education Address 116 N CHICAGO ST

Joliet, IL 60432 Phone (815) 630-5702 Fax (815) 462-5402 IASA Region Three Rivers County Will Employment Type Full-time permanent Job Category Other Non-Certified Staff Grade Level Other

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