Administrative Assistant

Key Responsibilities:

• Assist in the preparation, review, and editing of technical reports;
• Coordinate with project teams to gather necessary information and ensure accurate documentation;
• Research property information using internet sources and in-house documentation;
• Set up new projects; 
• Create file tree on network and physical file folders;
• Create team-specific documents for use with project tracking;
• Maintain job files adhering to company standards;
• Act as a liaison between clients, agencies, and project managers;
• Support the preparation of client proposals;
• Research and compile reports, plans, and applications for submittal to state and local agencies;
• Prepare hearing folders and exhibits for use at public hearings;
• Maintain calendars, coordinating meetings, and provide administrative support for designated teams and office leadership;
• Coordinate office events, employee activities, and day-to-day office operations;
• Monitor and maintain office supply inventories and coordinate purchases as needed;
• Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; and
• Provide assistance to senior staff in other areas as needed.

Qualifications:

• Highschool Diploma or equivalent required (AS or BS Degree preferred);
• 1+ year of administrative and/or project team support in an office setting;
• Excellent typing ability, with an emphasis on accuracy and attention to detail;
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
• Strong oral and written communication skills;
• Excellent spelling, grammar, and proofreading abilities;
• Prior experience in a fast-paced, multitasking environment; and
• Previous experience in architecture, engineering, and construction firms highly preferred.