Sign upLog in
See more jobs

Administrative Assistant

City of St. Joseph
  • Saint Joseph, Missouri
    30+ days ago

    Job Description

    POSITION TITLE:                    Administrative Assistant – Multiple Depts.
    DEPARTMENT:                       Finance and Technology Services
    SALARY:                                  $36,831.00 Yr. / $17.707212 Hr.
    CLOSING:                                Until filled

    Job Summary/ Scope
    Performs a wide variety of responsible office administrative duties; assists and supports staff and monitors administrative activities of the Finance and Technology Services Department.

    Essential Duties and Responsibilities
    • Mail duties to include opening, sorting, and distributing mail when received, sorting
    • Answers telephones and provides information or forwards to appropriate staff member as needed.
    • Responds to customer inquiries relating to departmental matters
    • Composes letters, resolutions, ordinances, and other correspondence for Finance and Technology Services Departments.
    • Records and transcribes meeting minutes and dictation
    • Provides support for various Departmental Commissions, including taking minutes, preparing ordinances, and writing letters.
    • Schedules appointments and provides customer service.
    • Establishes and maintains office filing system.
    • Coordinates travel arrangements.
    • Tracks status of vacant positions in department and prepares and processes employee action forms.
    • Types general and confidential correspondence.
    • Reconciles procurement card statements as needed.
    • Maintains office supplies for the Finance Department.
    • Provides support to the Technology Services Department.

    Other Duties and Responsibilities
    Performs all other related duties as assigned.

    Employee Behavior and Conduct
    City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties.  Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.

    Required (Essential) Knowledge, Skills and Abilities
    • Ability to follow instructions and perform tasks with minimum supervision. 
    • Ability to relate well to fellow employees and the public.
    • Skills in data entry, filing, and record keeping.
    • Skills in effective communication and public relations.
    • Knowledge of general office procedures.
    • Good organizational skills and ability to communicate effectively both orally and in writing.
    • Ability to operate standard office equipment.
    • Familiarity with Microsoft Office suite to include Word, Excel, and PowerPoint.
    • One to three years of prior experience in related field is preferred.

    Materials and Equipment Directly Used
    Uses a variety of office equipment including a personal computer, typewriter, copier, postage machine, and other related equipment.

    Working Environment/Physical Requirements
    Work is performed in an office setting with a controlled environment; seldom needs to lift more than 10 to 20 pounds.  Sit for long periods of time at computer terminal.  Work involves frequent in-office walking, standing, sitting, bending, and reaching.  Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor.

    Education
    High school diploma or equivalent required.  Associate’s degree in a related field preferred.  One to three years’ prior experience in a related field preferred.
     
     
    l applicants must pass a drug screening and criminal background check prior to employment. 
    Any job offer made by the City is contingent upon the applicant passing the drug screening and background check. 
    AN EQUAL OPPORTUNITY EMPLOYER
    The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
    which requires that otherwise qualified handicapped individuals be protected from discrimination.

    Numbers & Facts

    LocationSaint Joseph, Missouri
    Websitehttps://www.stjosephmo.gov

    Skills

    • Administrative Skillsunmatched
    • Calendar Managementunmatched
    • City Governmentunmatched
    • Communication Skillsunmatched
    • Computer Terminalsunmatched
    • Copying Machinesunmatched
    • Customer Support/Serviceunmatched
    • Data Entryunmatched
    • Financeunmatched
    • Financial Administrationunmatched
    • Lift/Move 20 Poundsunmatched
    • Mail Processingunmatched
    • Meeting Minutesunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Wordunmatched
    • Office Equipmentunmatched
    • Organizational Skillsunmatched
    • PC (Personal Computer) Systemsunmatched
    • Presentation/Verbal Skillsunmatched
    • Project Trackingunmatched
    • Public/Media/Press/Analyst Relationsunmatched
    • Purchasing/Procurementunmatched
    • Reconciliationunmatched
    • Record Keepingunmatched
    • Rehabilitation Actunmatched
    • Systems Maintenanceunmatched
    • Technical Supportunmatched
    • Telephone Skillsunmatched
    • Travel Planningunmatched
    • Writing Skillsunmatched

    Be found by employers

    5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.

    Level up your application

    Professional resume templates

    Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

    Free resume templates

    Free resume builder

    Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

    Free resume builder