Administrative Assistant

Administrative Assistant II
Salt Lake City, UT
Pay Rate: $20 - $23 per hour, W2

Summary:

• Location: Salt Lake City, UT
• Duration: 12+ Month Contract
• Work Mode: ONSITE
• The Administrative Assistant II provides standard and advanced administrative and business operations support for assigned manager(s) and teams.
• This role contributes to efficient office and project operations with analytical and organizational support within the functional area.

Responsibilities:

• Prepare reports to support business planning, tracking, and analysis for the assigned area.
• Analyze data and recommend effective reporting methods; exercise independent judgment in selecting optimal reporting techniques.
• Process, request, and secure required permits from City, County, and UDOT agencies.
• Develop, implement, and improve office management processes and procedures.
• Support the development and coordination of project plans in collaboration with project manager(s).
• Ensure accuracy, integrity, and completeness of project status reports.
• Coordinate, schedule, and facilitate various meetings; prepare and distribute meeting agendas and minutes.
• Process expense reports, EMRs, and manage office supply ordering.
• Build and maintain strong working relationships with internal teams, customers, builders, and developers.
• Coordinate and execute special projects while maintaining confidential files and information.
• Manage vacation calendars and assist with timecard reviews and approvals.
• Participate in staff meetings and provide thorough documentation of discussions and action items.
• Other tasks as assigned.

Requirements:

• Minimum 4 years of relevant administrative or business operations experience.
• Strong organizational, analytical, and communication skills.
• Attention to detail.
• Excellent interpersonal and team skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Proven ability to handle confidential information with discretion.