Administrative Assistant

Essential Responsibilities

• Answer and direct telephone calls, emails, and other communications in a professional manner.
• Manage calendars, schedule meetings, and coordinate travel arrangements for company leadership.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Maintain electronic and physical filing systems to ensure accurate recordkeeping.
• Assist with expense reports, invoices, purchase orders, and other administrative tasks.
• Coordinate office supplies, equipment, and vendor relationships.
• Organize company meetings, events, and employee activities.
• Assist with onboarding new employees and maintaining personnel files.
• Coordinate shipping, receiving, and other logistics as needed.
• Assist the Customer Service Team by helping coordinate customer communications, maintaining customer records, tracking service requests, and supporting efforts to provide exceptional customer service.
• Assist the Executive Team in coordinating and overseeing administrative aspects of the sales organization, including sales reporting, customer communications, meeting coordination, and initiatives that support continued sales growth.
• Provide administrative support for the planning, coordination, and execution of the expansion of Core X Performance's existing facility, including scheduling, document management, vendor coordination, and project tracking.
• Maintain confidentiality of sensitive company and employee information.
• Support special projects and assist leadership with administrative and operational initiatives.
• Identify opportunities to improve office procedures and administrative processes.
• Perform other duties as assigned to support business operations.

Preferred Qualifications

• Experience supporting executives or management teams.
• Experience with ERP systems or other business management software.
• Experience with CRM software.
• Experience coordinating meetings, travel, and company events.

Knowledge, Skills, and Abilities

• Excellent time management and organizational abilities.
• Strong problem-solving skills and sound judgment.
• Ability to maintain confidentiality and exercise discretion.
• Positive attitude with a willingness to learn and assist wherever needed.
• Ability to communicate effectively with employees, customers, vendors, and executives.
• Strong computer and technology skills.
• Ability to adapt to changing priorities in a growing organization.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, telephones, and office equipment.
• Ability to occasionally lift or move office supplies and packages up to 25 pounds.