Administrative Assistant

Details

Open Date 05/01/2026

Requisition Number PRN17022N

Job Title Administrative Assistants

Working Title Administrative Assistant

Career Progression Track S00

Track Level S2 - Intermediate

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

The primary work hours for this position are Monday – Friday, business hours. This is a temporary position, expected end date December 15, 2026.

Is this a work study job? No

VP Area U of U Health - Academics

Department 01501 - SOM Finance

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $10.92 -$25.06/hourly

Close Date 07/01/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Spencer Fox Eccles School of Medicine ( SFESOM ) Dean's Office Finance Unit serves as a centralized financial resource for 24 academic departments and provides financial operational support for more than 15 Dean's Office units.

The Administrative Assistant is the first line of contact for SFESOM Dean's Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean's Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean's Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents.

Administrative Assistant

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Role Specific:

• Provides excellent customer service and fosters a professional and approachable working atmosphere for all, including Dean's Office staff/faculty, SOM departments, and Dean's Finance team members.

• Manages and coordinates Outlook Calendars for Vice Dean and Finance Managers.

• Assists with the administration of and education about SOM and University policies and procedures.

• Purchasing contact for SOM Dean's Office, as well as a purchasing card holder.

• Processes the collection, compilation and entry of data for SOM Dean's Office financial transactions.

• Assists SOM Dean's Office Units with financial documentation preparation.

• Manages the collection, primary review and document flow of SOM department documents.

• Provides administrative support maintaining and ordering office supplies.

• Provides additional project support as needed.

Administrative Assistants, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Preferred Qualifications

Associate degree in business or equivalency and three years of Administrative Assistant experience. Demonstrated human relations and effective written and verbal communication skills. Knowledge of basic bookkeeping practices.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.