PSI is seeking a highly organized, professional, and proactive Administrative Assistant to provide executive-level support to the President. This role serves as a key point of contact for internal staff, clients, subcontractors, vendors, and business partners while helping ensure the efficient operation of the executive office.
The ideal candidate will have exceptional organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced construction environment.
Key Responsibilities
Manage the President's calendar, appointments, meetings, and travel arrangements.
Screen and direct phone calls, emails, and correspondence.
Prepare reports, presentations, meeting agendas, and professional communications.
Coordinate meetings with clients, vendors, subcontractors, and company leadership.
Maintain confidential business and personnel information with discretion.
Assist with project documentation, contracts, proposals, and bid packages.
Track deadlines and ensure timely completion of administrative tasks.
Organize and maintain physical and digital filing systems.
Support special projects and company initiatives as assigned.
Coordinate company events, executive meetings, and office activities.
Handle incoming visitors and provide a professional first impression of the company.
Assist with expense reporting, invoice approvals, and other administrative processes.
Qualifications
Required
High school diploma or equivalent.
3+ years of administrative or executive assistant experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to handle confidential information with professionalism.
Experience managing multiple priorities with minimal supervision.
Preferred
Associate's or Bachelor's degree in Business Administration or a related field.
Experience in the construction, engineering, or contracting industry.
Familiarity with project management software, construction documentation, and contract administration.
Experience supporting C-level executives or company owners.
Skills & Competencies
Exceptional attention to detail
Professional demeanor and customer service skills
Strong problem-solving abilities
Initiative and adaptability
Ability to work effectively under deadlines
Strong interpersonal skills
Dependability and accountability
Compensation & Benefits
Competitive salary based on experience
Paid time off and holidays
401(k) with company match
Professional development opportunities
Supportive team-oriented work environment
Numbers & Facts
Location
San Antonio, FL
Job Type
Full-time
Skills
Administrative Skillsunmatched
Bid Packagesunmatched
Business Administrationunmatched
C-Level Managementunmatched
Communication Skillsunmatched
Constructionunmatched
Construction Engineeringunmatched
Construction Project Management Softwareunmatched
Contract Managementunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Leadershipunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Reporting Skillsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched
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