Administrative Assistant

Administrative Assistant

Salary

$49,753.60 - $70,220.80 Annually

Location

Throughout San Bernardino County, CA

Job Type

Full-time

Job Number

26-03307-02

Department

Multiple County Departments

Opening Date

08/27/2026

Closing Date

9/11/2026 5:00 PM Pacific

FLSA

Non-Exempt

Max Number of Applicants

500

• Description
• Benefits
• Questions

The Job

ONLY THE FIRST 500 APPLICATIONS WILL BE ACCEPTED

Pre-posted for viewing starting Thursday, August 27th, 2026. Applications will only be accepted online starting at 9:00 a.m. on Friday, September 4th, 2026, until 500 applications have been received or until 5:00 p.m. on Friday, September 11th, 2026, whichever occurs first.

San Bernardino County is recruiting for Administrative Assistants. These positions perform a variety of secretarial duties and administrative tasks supporting one or more professional or management positions. Incumbents may compose and type correspondence, minutes from meetings, and a variety of other documents and technical materials from notes, drafts, shorthand or recorded dictation; schedule meetings and conferences; prepare materials and agendas; maintain supervisors calendar; schedule and make travel arrangements; screen mail, email, calls, and visitors; answer inquiries regarding departmental policies and procedures; and assist with various projects.

The eligible list may be used to fill vacancies within County departments and Special Districts

For more detail information, refer to the Administrative Assistant job description.

EXCELLENT BENEFITS!

To review job-specific benefits, refer to: Summary of Benefits and the General (Teamsters) Compensation Plan

The Special Districts Department is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. For additional details, refer to the Special Districts - Exempt Benefits Summary or Special Districts - Exempt Employee Compensation Plan.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Applicants must pass a background check, including fingerprinting, medical exam/drug test, and verification of employment history prior to appointment.

Travel: Travel throughout the County may be required. Employees will be required to make provisions for transportation. Mileage reimbursement may be available.

Sponsorship: San Bernardino County is unable to consider candidates who require visa sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

Minimum Requirements

Candidates must meet ONE (1) of the following options to qualify:

OPTION 1:

Three (3) years of full-time equivalent, highly responsible office clerical experience involving a wide variety of complex clerical tasks that are non-routine in nature and require independent decision-making.

Experience must include interpreting and applying policies and regulations, providing information to the public, answering telephones, reviewing and processing documents through procedural workflows, understanding and referencing a variety of documents and resources, using software and computer applications, conducting research and compiling reports, and other related tasks. Failure to clearly describe clerical experience with a wide variety of complex tasks may result in disqualification.

OPTION 2:

One (1) year of full-time equivalent secretarial experience in support of a specified professional or administrative position(s) where duties include experience in calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, making travel arrangements, conducting research and compiling reports, taking and transcribing minutes, etc. Failure to clearly indicate the specified professional or administrative position(s) supported and tasks performed may result in disqualification.

QUALIFICATIONS: Minimum requirements are subject to change. Past eligibility does not guarantee future eligibility. Applicants must demonstrate their qualifications in meeting the minimum requirements.

Be sure to provide detailed descriptions of your job duties in the work experience section of the application and supplemental questionnaire prior to submission as they can NOT be updated or revised once submitted.

Desired Qualifications

The ideal candidate will have knowledge of modern office practices, procedures, and equipment. This includes knowledge of personal computer applications; knowledge of record-keeping techniques; and the ability to establish and maintain cooperative working relationships.

Selection Process

Examination Procedure:

There will be an online assessment of knowledge and skills in the following areas:

• Public Contact and Interpersonal Skills
• Office Procedures and Personal Effectiveness
• Proofreading and Reading Comprehension
• Math Skills

Important: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers.

Application Procedure:

To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. Applications will only be accepted online starting at 9:00 a.m. on Friday, September 4th, 2026, until 500 applications have been received or until 5:00 p.m. on Friday, September 11th, 2026, whichever occurs first.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, please review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the remainder of the selection process will be via email. Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Review the Veterans Preference Policy for more information and instructions to request Veterans Preference points.

For additional information, review the County Employment Process

Clerical Unit

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits* for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

• Retirement benefits subject to change.

01

INSTRUCTIONS: The information on this application and your responses to the following supplemental questions will be used to determine if you meet the minimum requirements for this position. It is to your benefit to write detailed responses to each question to ensure qualifications are properly considered. Experience listed in this questionnaire must also be fully detailed in the work experience section of your application. Do not refer to a resume; it will not be reviewed.

• I have read and understand the above statement.

02

QUALIFYING EXPERIENCE: Indicate which experience requirement you meet.

• Option 1 - Complex Clerical Experience: Three (3) years of full-time equivalent, highly responsible office clerical experience involving a wide variety of complex clerical duties that are non-routine in nature and require independent decision-making.
• Option 2 - Secretarial Experience: One (1) year of full-time equivalent secretarial experience in support of a specified professional or administrative position(s).
• None of the above.

03

OPTION 1 - COMPLEX CLERICAL EXPERIENCE: Provide examples of non-routine clerical issues you have encountered that required independent decision-making. Include your employer(s), job title(s), the steps you took to address the issue, and the outcome. Experience must also be clearly described in the Work Experience section of your application.

If none, indicate "N/A."

04

OPTION 2 - SECRETARIAL EXPERIENCE: If you are qualifying under Option 2, include your employer(s), job title(s), the job title of the specified professional or administrative position(s) you supported, and a brief description of your job duties. Experience must also be clearly described in the Work Experience section of your application.

If none, indicate "N/A."

05

TYPING SPEED: Indicate your typing speed.

• 0-34 WPM
• 35-49 WPM
• 50-69 WPM
• 70+ WPM

06

SPECIAL SKILLS: Some departments require special skills and may request verification (certificates, etc.) at the time of interview. To be considered for a special skill, indicate your experience in the following question (#7).

• By checking this box, I am indicating that I have read and understand the above statement.

07

SPECIAL SKILLS: Indicate which of the following areas you have at least six (6) months of experience. Experience must also be clearly described in the Work Experience section of your application. Check all that apply.

• Transcription from Short Hand: Experience with transcribing from short hand.
• Transcribing from Recording: Experience with transcribing from recording.
• Fiscal/Billing: Experience working with budget preparation, monitoring billing systems and payments, and payroll/personnel documents.
• Medical Office/Clinic: Experience verifying insurance, making appointments, and/or processing claims.
• Law Enforcement: Experience working in a law enforcement environment entering data and processing records and reports.
• Legal Office: Experience working in a legal office preparing/filing/proofreading legal forms or documents.
• Property Tax Assessment: Experience performing property assessment exclusion, ownership changes, and exemption functions.
• Hospital/Acute Care Psychiatric Experience: Experience working in a hospital/acute care setting, which included supporting a behavioral health unit that provided inpatient and emergency psychiatric services.
• Microsoft Word: Experience using Microsoft Word for work and/or school
• Microsoft Excel: Experience using Microsoft Excel for work and/or school.
• Microsoft Outlook: Experience using Microsoft Outlook for work and/or school.
• Microsoft Access: Experience using Microsoft Access for work and/or school.
• Microsoft Power Point: Experience using Microsoft Power Point for work and/or school.
• Microsoft Publisher: Experience using Microsoft Publisher for work and/or school.
• None of the above.

08

WORK SCHEDULE: There are positions within the County that require a regular work schedule of 5 days, 40 hours per week (5/40). Incumbents within these positions are not eligible to work an alternate (flexible) schedule (i.e., 9/80, 4/10). The following is a sample of a regular 5/40 work schedule: Monday-Friday 8:00AM -5:00PM with a one (1) hour lunch. Indicate below if you are willing to work a regular 5/40 work schedule.

• Yes, I am willing to a regular 5/40 work schedule as described above.
• No, I am not willing to a regular 5/40 work schedule as described above.

09

BACKGROUND CHECK AND POLYGRAPH TESTING: An extensive background check and polygraph testing is required for positions in the Probation and Sheriffs Departments. Are you willing to participate in the background check process and submit to polygraph (lie detector) testing?

• Yes, I am willing to participate in the background check process and submit to polygraph (lie detector) testing.
• No, I am not willing to participate in the background check process and submit to polygraph (lie detector) testing.

10

DISTRICT ATTORNEYS OFFICE AVAILABILITY: An in-depth background investigation including a background check through the California Department of Justice, FBI Livescan/fingerprint check, credit check, and a review of California Court records is required for positions in the District Attorneys Office. Are you willing to participate in the in-depth background check process?

• Yes, I am willing to participate in the in-depth background check process.
• No, I am not willing to participate in the in-depth background check process.

11

SPECIAL DISTRICTS AVAILABILITY: Indicate your availability and preference for referral to vacancies in the Special Districts Department. We recommend that you review the compensation plans applicable to these positions. They are available on the San Bernardino County Human Resources Benefits website or by viewing the Special Districts Benefits by Occupational Unit (BbOU) Summary.

• I am available for referral to County vacancies only.
• I am available for referral to Special Districts Department vacancies only.
• I am available for referral to County and Special Districts vacancies.

12

Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, Human Resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above.

13

ATTENTION GMAIL USERS

We have become aware of an increase in Gmails spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. For detailed instructions, download the PDF file. Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your www.governmentjobs.com (Neogov) account inbox. All notifications will appear there.

• I understand

14

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the work experience section or supplemental questionnaire; resumes will not be reviewed or considered. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question

Employer San Bernardino County

Address 175 West Fifth Street, 1st Floor

San Bernardino, California, 92415-0440

Phone (909) 387-8304

TTY Users: 711

Website http://www.sbcounty.gov/jobs