Job Summary Provides administrative support to the assigned organization using standard office equipment, corporate systems, processes, policies and procedures. Performs document/procedure preparation, record keeping, organizing and distributing mail and file maintenance.
Job Duties/Tasks/Responsibilities
Composes correspondence and reports. Proofs and edits documents as necessary.
Schedules appointments and meetings.
Prepares meeting minutes, action logs, letters and other types of written material.
Orders office and administrative supplies and maintains purchasing card account.
Answers telephone and directs incoming calls.
Completes word processing for projects, including specifications, reports, white papers and calculations.
Maintains calendar for and arranges meeting facilities.
Arranges travel, prepares itineraries, trip files and expense reports.
Creates databases and spreadsheets as required.
Processes purchase requisitions, reviews and submits invoices for payment, and performs similar corporate processes, as needed.
Performs setup for visitor/customer visits and plans special events as directed by management.
Supports a large organization or department, or one member of senior management and their department(s).
Responsible for some confidential and time sensitive material.
Performs other duties as assigned.
Minimum Education, Experience and Certification Requirements
Education
High School diploma or GED
Certifications
None
Required Experience
A minimum of 4 years administrative/clerical experience
Preferred Experience
None
Required and Desired Skills
Strong multitasking skills
Strong time management skills
Advanced computer skills, including Microsoft Office
Strong written and verbal communication skills
Ability to prioritize workload
Physical/Mental Requirements and Working Conditions
Ability to carry and handle up to 25 pounds; reach below shoulder
Ability to use hands to accomplish tasks as assigned
Ability to sit, stand, and walk
Ability to perform highly repetitive motions with fingers, hands, wrists, and shoulders
Ability to effectively communicate; pass audiogram in hearing conservation program as required by location
Basic computer skills
Ability to work inside an office
Ability to work alone, work with others, and interact with the public
Ability to perform under deadline pressure
EnergySolutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.