Administrative Skills, Calendar Management, Communication Skills, Consulting, Data Entry, Detail Oriented, Inventory Levels, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Record Keeping, Reporting Skills, Systems Maintenance, Telephone Skills, Time Management, Writing Skills
Administrative Assistant
Administrative Assistant – Mission Valley, San Diego LHH Recruitment Solutions is seeking a detail-oriented and organized Administrative Assistant to join our client's team in Mission Valley, San Diego. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting daily office operations. Responsibilities include managing calendars, scheduling meetings, answering and directing phone calls, and maintaining organized filing systems. The Administrative Assistant will also assist with data entry, preparing reports, handling correspondence, and supporting various departments as needed. You will be the first point of contact for visitors, providing a professional and welcoming experience.
Responsibilities:
- Provide daily administrative support to ensure smooth office operations in a fast-paced environment
- Manage calendars, schedule meetings, and coordinate appointments for team members and leadership
- Answer and direct incoming calls, emails, and inquiries in a professional and timely manner
- Greet visitors and maintain a welcoming and organized front office experience
- Perform accurate data entry, maintain records, and organize physical and digital filing systems
- Assist with preparing reports, presentations, and general correspondence
- Support multiple departments with clerical tasks, projects, and special assignments as needed
- Order and maintain office supplies, ensuring inventory levels are adequate
- Handle confidential information with a high level of discretion and professionalism
- Collaborate with team members to improve office processes and efficiency
Qualifications:
- 1–3+ years of administrative or office support experience preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Strong organizational, multitasking, and time management skills
- Excellent verbal and written communication abilities
- Detail-oriented, reliable, and able to work both independently and as part of a team
Position Details:
- Onsite work schedule
- Compensation: $22.00- $28.00 per hour DOE
- Located in Mission Valley, San Diego
- Contract to hire roles
- Full-time, Monday-Friday 8:00am-5:00pm PST
This is an excellent opportunity to join a growing team in the Mission Valley area of San Diego.