Administrative Skills, Billing, Candidate Screening, Corporate Finance, Customer Support/Service, Dental Insurance, Detail Oriented, Diversity, Driver's License, Equipment Maintenance/Repair, Fleet Management, High School Diploma, Interpersonal Skills, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Nonprofit, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Psychiatry and Mental Health, Reconciliation, Record Keeping, Reference Verification, Resource Management, Retirement Plan, Spreadsheets, Support Documentation, Telephone Skills, Vehicle Fleets, Vision Plan
PathPoint is seeking a full-time Administrative Assistant to join our team in San Luis Obispo, CA.In this role, you'll use your organizational and interpersonal skills to support smooth division operations through a variety of administrative projects. We're looking for a resourceful, detail-oriented individual with a "no task is too big or too small" mentality.
About PathPoint: PathPoint is a nonprofit dedicated to helping people flourish. We partner with children, adults, and families to foster hope, build life skills, access support systems, and form meaningful relationships across Kern, Los Angeles, San Luis Obispo, Santa Barbara, and Ventura counties.
Schedule: Monday-Friday, 8:00am-5:00pm
Compensation: This is an hourly, non-exempt position starting at $21.00 per hour. The pay range in this field is $16.50-$21.50 an hour, the pay range is subject to change based on a variety of factors.
PathPoint Perks and Benefits:
- Culture of kindness, compassion and respect
- Commitment to diversity, equity, and inclusion
- Medical, dental, and vision insurance
- Mental health day after 60 days and on 1st and 2nd anniversaries
- Paid vacation, sick leave, and holidays, plus flexible spending accounts
- 403(b) retirement savings plan with company match
- Other perks like a wellness program, and referral bonuses, and employee assistance program.
What you'll do:
- Serve as the primary reception contact by answering calls, greeting and directing visitors, and escorting vendors or service personnel as needed.
- Open, distribute, and manage daily mail and deliveries, including forwarding mail, maintaining mailing supplies, and assisting with large agency mailings.
- Manage office and program supply inventory, coordinate orders, maintain equipment, and ensure supplies are stocked throughout the facility.
- Support recruitment and onboarding by conducting phone screens, completing reference checks, updating ApplicantPro, coordinating pre-employment requirements, onboarding new hires, and preparing new hire materials.
- Support corporate finance processes by distributing financial tracking spreadsheets, reviewing data for accuracy, and assisting with assigned reconciliations.
- Serve as the key divisional resource for fleet management, including coordinating vendor estimates, facilitating vehicle repairs, tracking invoices, maintaining Autosist records, and supporting accurate fleet documentation.
- Travel between Atascadero, Grover Beach, San Luis Obispo, and Santa Maria locations to support divisional administrative and operational needs.
- And more...
Position Requirements:
- Strong interpersonal skills with a customer service approach.
- Professional verbal and written communication.
- Intermediate Microsoft Word, Excel, and Outlook.
- At least 1 year of administrative or receptionist experience.
- Must have a valid California driver's license and satisfactory driving record for completing errands in the San Luis Obispo County and Santa Barbara County areas.
- Culturally aware, acknowledges diverse employee backgrounds, possesses skills to collaborate across cultures, and avoids biased assumptions based on cultural differences.
- High school diploma or GED is required
We area an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, and we offer reasonable accommodations to support successful employment to those with disabilities.