Administrative Assistant

Administrative Assistant

Crismon Campus - Queen Creek, AZ 85142

Benjamin Franklin Charter School is looking for an Administrative Assistant to join our Crismon Elementary Team for the 2026-2027 school year. Under the direction of the campus principal, the Administrative Assistantis responsible for managing the daily operations of the front office and providing comprehensive clerical and administrative support to campus leadership. This role requires strong organizational skills, effective communication, and a commitment to fostering a welcoming and professional school environment.

Calendaring & Scheduling

• Coordinate and manage calendars for the principal, assistant principal, and other school leaders.
• Schedule internal and external meetings, classroom observations, field trips, assemblies, and other school events.
• Maintain and distribute the schoolwide calendar of events and facility usage.

Administrative Support

• Provide comprehensive clerical and administrative support to campus administrators and teaching staff.
• Secure and coordinate substitutes for teachers and instructional assistants.
• Attend staff meetings; record attendance and take accurate meeting notes.

Communication

• Draft, edit, and distribute internal and external communications, including emails, notices, and announcements for staff, students, and families.
• Answer, screen, and direct incoming phone calls; take and relay accurate messages as needed.
• Open, sort, and route incoming mail; prepare and send outgoing mail.

Office Operations

• Manage the daily functions of the front office, maintaining a welcoming and organized environment for students, staff, and visitors.
• Orient new staff to campus procedures, including building access, payroll, communication systems, and technology use.
• Prepare and print student awards and certificates (e.g., Principal's List, Honor Roll, Student of the Month, and end-of-year recognition).
• Process campus payroll for hourly staff and designated teaching personnel.
• Record and process payments for extracurricular fees, club dues, ticket sales, fundraisers, and staff committees.
• Occasionally perform light to moderate lifting related to supplies, event setup, or school materials.

Records & Information Management

• Maintain accurate and confidential records, files, and school databases.
• Prepare reports and documentation in compliance with school, district, and state requirements.
• Ensure timely and organized information flow across departments and stakeholder groups.

Other Duties

• Support campus leadership with additional tasks and special projects as assigned to promote a well-functioning school environment.

Professional Competencies

• Protect confidentiality of records and information about students and staff
• Demonstrate data management and entry skills, including the ability to maintain and improve filing systems
• Maintain accurate record keeping
• Possess strong written communication skills
• Effectively manage time, multitask, and remain flexible
• Exhibit strong organizational skills
• Demonstrate accuracy and attention to detail
• Display interpersonal skills, a professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Work well under pressure and meet multiple deadlines
• Take a proactive approach to problem-solving and process improvement
• Work well independently and collaboratively with others
• Be responsible, reliable, and punctual
• Promote positive interactions with students and colleagues
• Be flexible and adaptable to change
• Accept direction and performance feedback positively
• Exercise positive and proactive problem-solving skills for behavior and conflict resolution
• Serve as a positive role model for students and colleagues

BFCS Core Values

• Practice and Emulate Virtue – Act honorably and with integrity.
• Be Intellectually Curious – Have a passion for learning and growth.
• Have a Growth Mindset – Be flexible and adaptable to change.
• Be Intentionally Positive – Approach situations with the right intention.
• Promote Civility – Treat others with respect and understanding.

Qualifications

• Arizona IVP Fingerprint Clearance Card
• Will be required to pass a criminal background check upon hire
• Office administrative or management experience
• Digital literacy and familiar with standard office platforms (Ex: Microsoft Office and Google)

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties may include frequent walking, standing, stooping, and lifting up to approximately 25 pounds. Employees may be required to exert up to 50 pounds occasionally. This position will require the employee to have the ability to stand for extended periods of time.

Benefits

• ASRS Retirement
• Employer Paid Medical and Life Insurance
• Voluntary Family Medical, Dental, Vision, and Life Insurance
• Paid Holidays
• PTO and Sick-Time accrual

An Equal Opportunity Organization

BFCS does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.