Administrative Assistant

ATA Services is looking to hire an experienced Administrative Assistant to work on a temporary assignment in Santa Fe, NM.

Position Summary

This position will help reduce processing times for paperwork requests, coordinate with Procurement staff, and assist with vendors, employee, and travel-related requests.

Key Responsibilities

• Process and track a variety of administrative and paperwork requests.
• Coordinate with Procurement staff regarding vendor and employee W-9 requests.
• Process approved employee travel requests, including flight and hotel reservations.
• Follow up with agency staff and vendors regarding outstanding requests.
• Provide status updates and communicate request progress to appropriate staff.
• Maintain and update tracking spreadsheets daily.
• Review reports and assist with identifying issues related to application processing.
• Provide general administrative and office support to local and regional staff as needed.
• Maintain accurate records and ensure requests are processed in a timely manner.

Qualifications

• Previous administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks, meet deadlines, and follow up independently.
• Ability to work professionally with agency staff, vendors, and internal teams.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.