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Administrative Assistant

Tellus Solutions

  • Santa Rosa, CA
  • 30+ days ago
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    Description

    Duties:
    • Client's High Frequency Technology Center (HFTC) in Santa Rosa, California is a research and development organization that invents and delivers some of the world's highest-performance semiconductor technologies.
    • HFTC is looking for a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization's Director and staff.

    Duties and corresponding skills are varied and include:
    • Support for the HFTC Engineering Director & HFTC Operations Director & their staff.
    • Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications.
    • Generate purchase orders, prepare correspondence.
    • Track department finances and reconcile differences between expected and actual spending.
    • Create presentation material (e.g. slides) based on draft content provided.
    • Perform confidential administrative duties using knowledge of organization policies and practices.
    • Own and administratively drive the system of calendaring reviews, staff meetings, 1/1's and processes; track & communicate deadlines & due dates.
    • Schedule and arrange appointments, meetings and travel itineraries.
    • Own internal & external meeting logistics: attend internal meetings, take meeting notes when appropriate, denote action items and communicate appropriately.
    • Anticipate and plan calendar events & projects. Coordinate with other executives, assistants & suppliers.
    • Process expense reports

    Skills:
    Essential capabilities include:
    • The ability to communicate with clarity and purpose, verbally and in writing
    • A strong sense of ownership, initiative, and drive for excellence in areas of responsibility
    • The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding
    • The highest integrity and verbal discipline to manage sensitive information
    • A resourceful and creative approach to anticipating needs and solving problems
    • A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
    • Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of results

    Numbers & Facts

    LocationSanta Rosa, CA

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